Sharon Morris wrote:
"I am in the process of scheduling electronic records for a federal agency. I
read GRS 20 description, but still have some questions. I do understand GRS
20 does not cover all electronic records. I would like to know the
following:

  1. If the records in the system I am scheduling do not fall under GRS 20
  do I try to determine whether it falls under any of the other GRS
categories
  then fill out the SF115 or,
  2. do I need to fill out the SF115 with the recommended retention period
  indicated by the business."

Hi Sharon,
 
GRS 24 also contains some electronic records. Plus, there may be record series in other GRSs that are your "electronic records" because, as we know, the media does not matter, it's the content.
 
1. Yes, any series that you have that is not covered in the GRS needs to be scheduled on an SF115. Plus, any GRS series that you differ in retention period also needs to go on an SF115 with a rational as to why your agency disagrees with the NARA retention. (I use this to get people to agree with NARA.)
 
2.  Yes, the SF115 needs to include a recommended retention period for your series.  If NARA disagrees with you, you get a chance to defend yours or change to theirs.  (I would recommend to agree with them.)
 
I have recently gone through the process of scheduling electronic records for government agencies.
 
Trish Broud
SRA International
Arlington VA
[log in to unmask]
703/284-6221
 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]