As a records manager or an archivist, how are you going to ensure that all of the electronic documents created today will still be able to be displayed and read tomorrow? It might have seemed easier to manage a file room filled with filing cabinets or a records center filled with boxes of records. Electronic records bring with them new problems that you never had to face in a paper based world.
Electronic storage media degrades over time. File formats become obsolete. Electronic information can be stored virtually anywhere. The volume of information we are managing is not in gigabytes but in exabytes. Think of the information housed in the Library of Congress. Now multiply that by 4 or 5 - that is what we are managing and will need to preserve. How will you manage and preserve your electronic information for generations to come?
PDF/Archive(PDF/A) is that sustainable file format that is device independent so you don't have to use the same computer, software or operating system to read a PDF/A file as was used to create the file. Each PDF/A file is also self-contained and self-documenting which means that it has all the fonts used to create the document and the metadata identified to describe the document. This means that your document will be displayed just as you intended for it to be displayed when you created it.
Want to know more about PDF/A and how your organization can use it to preserve its electronic documents? AIIM and the PDF/A Competence Center are providing a half day seminar on Tuesday, September 15, 2009 at McCormick Place in Chicago. Join us to learn more about how PDF/A can help you to preserve your electronic documents.
To register to attend this valuable half day seminar, visit http://www.aiim.org/standards/article.aspx?ID=37092 . If you have any questions, please feel free to contact, Betsy Fanning at mailto:[log in to unmask] Seminar<mailto:[log in to unmask]>.
Be sure to also register to attend the AIIM Chicago Chapter's ECM Professional Development Executive Forum on Wednesday, September 16, 2009. Hear industry leading speakers discuss "ECM as a Career - Defining the Profession" and "ECM in Healthcare - Today & In the Future". For more information and to register, please visit http://www.aiimchicago.org/?m=2&s=0&id=50.
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Betsy A. Fanning
Director, Standards and Member Services
AIIM - Find, Control, and Optimize Your Information
1100 Wayne Ave., Suite 1100, Silver Spring, MD 20910
Direct T. 1.301.755.2682 | F. 1.301.755.8202 | 301.587.8202 |
M. 571.218.9817 | Twitter - bfanning |
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http://www.aiim.org - Find, Control, and Optimize Your Information
http://www.aiim.org/membership - Join AIIM
http://www.informationzen.org<http://www.aiim.org/membership> - Network with your colleagues at AIIM's Social Networking Group
http://www.aiim.org/training - Enroll in training for ECM, ERM, BPM, IOA/Search, Enterprise 2.0 and Email Management
http://www.aiim.org/EmailROICalculator - Get the Email Management ROI Calculator
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