Susan,
As your campus considers this change, are you aware of other
Universities or AACRAO also considering a move towards a formal
retention period?
We are re-writing our UC retention schedule and this has been a topic of
discussion here in San Diego, but most do not lean towards a set time
frame.
Paula Johnson, CRM
Director, Policy & Records Administration
UC San Diego
9500 Gilman Drive, MC 0014
La Jolla, CA 92093
858-534-2552
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of mckinney, susan
Sent: Friday, August 28, 2009 9:42 AM
To: [log in to unmask]
Subject: [RM] student academic records, WAS Hello and a Question
Stacy:
The University of Minnesota is actually considering changing the
retention of the student transcript from permanent to something more
quantitative, such as 50 years after last date of attendance. This is
because with electronic records, the information maintained on the
transcript is so sparse, and is courses, grades and an address. We do
not even put a birth year or other identifying information on the
transcript. Years ago, when the student records were handwritten on
linen, there was quite a bit of information that might be useful to
historians. I don't believe that this the case today.
Susan
Susan McKinney, CRM
Director, Records & Information Management
University of Minnesota
100 Church Street SE
502 Morrill Hall
Campus Mail Code 0263
Minneapolis, MN 55455
612-625-3497
612-626-4434 (fax)
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