On Fri, Aug 28, 2009 at 4:40 PM, Brittany Bennett Parris <
[log in to unmask]> wrote:

> Each of our units still has some degree of
> autonomy in spirit if not in letter, so I'm finding it difficult to
> create an announcement that's not going to alienate those who might
> already have had a relationship with another vendor. We have the
> authority to prescribe a single vendor and that's what we're doing, but
> it feels like I'm telling each agency to "eat their veggies." Has anyone
> had to write an announcement like this? ;-) I'm not the RM for our
> organization, but this is a task that has been assigned to me, so any
> assistance would be appreciated.
>
>

Each organization has their own style of announcing such decisions. Not
knowing the size of the institutions and number under yours lets assume that
none of them have selected such a vendor. If we start off with that, then
your message can be crafted using the following acronym MADE
M = Message " As part of our disaster continuity plan the X has selected
Vendor Y as the sole vendor for disaster recovery operations. Vendor Y was
selected through a rigorous process. (this can be fleshed out)
A = Action that you want the recipients to take e.g. Vendor Y requires the
names, telephone numbers (land and wireless) and email address for all
authorized contacts. Please send this information to Z by <date>. If you
have any questions please contact Z
D = Details of why Org X has selected Y, the selection process etc
E = Exhibits brochures, pamphlets contact information for the vendor.

if any have selected a vendor they will let you know

hope this helps
-- 
Peter Kurilecz CRM CA
[log in to unmask]
Richmond, Va
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