Hi David
We are using this circular as our citation for permanent since the
corporate continues to operate. I just wondered if anyone had found a
way to keep the G/L permanently especially the electronic versions from
systems that are going away.
Do you keep a G/L permanently at your institution?
Karen
Karen Trussler, MA, CRM
Records Retention Manager
Maple Leaf Consumer Foods
321 Courtland Ave E.
Kitchener, ON N2G 3X8
Ph: 519-741-5000 ext. 7622
Fax: 519-7497414
E-mail: [log in to unmask]
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of David Gaynon
Sent: Monday, May 17, 2010 5:25 PM
To: [log in to unmask]
Subject: Re: Who is keeping General Ledger and Sub Ledgers permanently?
Well it appears that the Canadian Revenue Agency Income Tax Information
Circular establishes a retention period of 2 years after the corporation
dissolves as the retention requirement for certain corporations. See
appendix in reference below.
http://www.cra-arc.gc.ca/E/pub/tp/ic78-10r4/ic78-10r4-e.pdf
Please note that I am not an attorney and that applicability of this
regulation or any other regulation should be reviewed by your counsel.
David B. Gaynon
[log in to unmask]
Huntington Beach CA, USA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Terry Mergele
Sent: Monday, May 17, 2010 2:16 PM
To: [log in to unmask]
Subject: Re: Who is keeping General Ledger and Sub Ledgers permanently?
I've seen similar ("IND," "PERM," "LOC") retentions recommended for GL
documents, but don't know the rationale. Annual financial reports, yes,
but not the ledgers.
One company's schedule that I worked on retained them just like the rest
of general accounting: CY+8.
Terry Mergele, CRM
Mobile 210-394-9422
Office 210-255-6260
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