We moved our records from a commercial vendor to our own facility just about 3 years ago. Given our usage and including hostage fees & moving costs, we've already paid for our move.

 

Now a few things that were already in place - we already had warehouse staff, appropriate shelving, tracking system, security, & equipment. We already had established transportation schedules. A little learning curve for our warehouse manager, but we're a team and we work out training together.

 

My clients love that we manage our own materials. I have a large workroom, copy machine, & scanner. If we have a large amount of materials to review I can bring my clients to the records as opposed to the reverse. I share some of the work space with our archivist. That has been a huge boost to our working relationship and I love being able to communicate directly with her. 

 

Please realize that this is a very high level summary post. This move was well planned. I think I worked with our engineering and warehouse teams for 6 months prior to moving one solitary speck of physical material. I thoroughly explored switching vendors as opposed to moving into our own warehouse and also staying where we were. 

 

It was amazing to me how much "stuff" we had rat-holed away at our old vendor's facilities that either wasn't identified or should never had been stored in the first place. Can't blame folks though - they didn't have a records program and they didn't have me to build it.

 

Hope this help. Feel free to ask questions.


Rock on!

Sharon


Sharon Burnett, CRM
[log in to unmask]
Seattle Washington USA 

"If it ain't broke, take it apart and see why. If it is broke, take it apart
and see why."


 		 	   		  
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