No the data is the same the only thing missing is the invoice - but all metadata is there.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Malone, Barry
Sent: Wednesday, September 15, 2010 12:24 PM
To: [log in to unmask]
Subject: Re: [RM] Destruction or Physical and Electronic Records
Wouldn't the data in the various accounting tables be different than the records created from the data?
The retention period would be applied to the immutable record that resides within the accounting system if it was never reduced to paper.
I'm thinking the data in your system would not be on your retention schedule and would be identified by policy as being retained as long as useful to the business.
Barry
Barry Malone, Senior Manager
1701 JFK Blvd Philadelphia Pa. 19103
Office 215-286-2789
Mobile 215-713-5043
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Alfaro, Vladimir
Sent: Wednesday, September 15, 2010 11:11 AM
To: [log in to unmask]
Subject: Destruction or Physical and Electronic Records
Dear All, I have a question regarding the above subject, as follows:
We have recently started to implement our RRS, as it applies to our physical AP Records. Similarly, we wanted to apply the RRS to the destruction of our Electronic AP Records - to show consistency across the board in destroying information based on content and not simply media.
The challenge that we now have is that the Accounting Application, where all the electronic information resides uses the AP information or the AP information is tied back to other modules (GL, FS, etc.). So, if we were to delete or destroy the Electronic AP information, it would render all the other information useless - numbers would not match, etc. This GL and FS are information that we deem important for historical purposes and would not want to delete or destroy. So, from a business perspective, while we are in agreement that we can destroy the physical AP Records, we don't want to destroy or erase the electronic information.
My question is, how have other companies dealt with this issue? I
would have to think that we are not alone in taking on this challenging tasks. How have others addressed this?
Thank you all! I welcome all suggestions, comments, advise, etc.
Many thanks in advance, Vladimir.
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