Ours are done via payroll and here are some Federal cites we used:
Fed 17 CFR 240.17a-3(a)(12) TE + 3
Fed 29 CFR 516.5 3
Fed 29 CFR 516.6 2
Fed 8 CFR 274a.2 3 / TE + 1
For State, we used multiple state employment regs with a retention of 2 -
6 years.
Ms. Jacque S. Hornung | Ameritas and its subsidiaries | Paralegal II
5900 O Street, Lincoln, NE 68510 | p: 402-467-7991 | f: 402-467-7956 |
[log in to unmask]
"Jones, Virginia" <[log in to unmask]>
Sent by: Records Management Program <[log in to unmask]>
03/29/2011 09:55 AM
Please respond to
Records Management Program <[log in to unmask]>
To
[log in to unmask]
cc
Subject
Re: Record Retention for Employee Charitable Contributions
Jason:
Are the contributions paid via payroll deductions? If so, then I would
consider the sign up documents to be a support for payroll records.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Jason C Stearns/NYLIC
Sent: Tuesday, March 29, 2011 10:44 AM
To: [log in to unmask]
Subject: [RM] Record Retention for Employee Charitable Contributions
Can any one direct to resources to determine the retention requirements
(state and/or Federal) for records of employee charitable contributions?
For some context, my company uses a third party to track the details of
employees that sign up for annual contributions (e.g. United Way) and one
time contributions (e.g. Japan Earthquake Relief). Employees sign up
using a paper form or online.
Please feel free to respond to me directly.
Thanks in advance.
Jason C. Stearns, CRM
CVP - Records Management, Corporate Records Manager ? BRD - BUSINESS
RESILIENCE DEPARTMENT
New York Life Insurance Company
51 Madison Avenue, New York, NY 10010
* [log in to unmask] ( (212) 576-4701
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