I have been helping to update our list of active legal holds and create a list of all employees (past and present) assigned to each.  I came across several instances where an administrative assistant was included based his/her assignment to a person with the actual records in question.  I asked why, and the assistants said they didn't know since they did not have any records that would support the Hold.  When I asked the attorney who created the distribution list I was told that best practices are to include the assistants.  
This is a first for me.  Has anyone ever experienced or accepted this as a normal practice?  

Carolyn Mariani, CRM
Director, Records Management
Warner Music Group
212-275-2410
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