Sharon brought very good point.
 
In my previous work, when some divisions said that they want to keep certain records longer only in case that somebody will ask for them, I answered that I have no problem if they think that the documents are important and asked them if they are ready to pay the bill for storing the records more than it required by known to me legislation and  they have no historic value.
Very often people asked to show them the "legislation" I used  - it was actually approved in some cases by themselves - and it worked.
Only few additions were brought during those destruction negotiations.
 
Regards,
 
Alex Babin
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--- On Tue, 5/10/11, Sharon LaPlant <[log in to unmask]> wrote:


From: Sharon LaPlant <[log in to unmask]>
Subject: [RM] Negotiating The "Business Need" To Retain Records
To: [log in to unmask]
Received: Tuesday, May 10, 2011, 4:01 AM


Todd,

In response to your posted question regarding employee need to retain 
records permanently.  I have don't give departments a permanent retention 
without giving them responsibility for it.  I tell them if the records 
truly need a permanent retention then they will need to preserve those 
records to last 500 years. I have even gone so far as to replace the word 
permanent with 500 years as the retention period.  Most people laugh and 
tell me they don't need them that long and then we are able to negotiate a 
more realistic period of time. 

Sharon LaPlant, CRM
Record Manager
Mercedes-Benz  Financial Services
36455 Corporate Drive
Farmington Hills, MI 48331
Office:       248-991-6016
Mobile:     248-631-8791
Email:       [log in to unmask]


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