Okay. Thanks. 


Carolyn

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Larry Medina
Sent: Tuesday, May 24, 2011 10:42 AM
To: [log in to unmask]
Subject: Re: Preservation of hand-written notes

I think it depends on what you're trying to achieve.  

If there is a need to provide access to images of the notes to multiple
parties having them scanned would save copying them, or if you intend to
use handwriting capable OCR software to convert them from long hand to
machine text, maybe... but otherwise?  I can't see the benefit.

I don't think there would be any other real benefits- the fact that
they're in pencil shouldn't matter, unless there is a policy prohibiting
that internally, then you may want to either photocopy them so you have
an incontrovertible copy but to scan and store digitally doesn't seem to
be beneficial.  And if you DO choose to copy them, I'd still hold the
original work product- it could always be inspected to verify no one
erased and changed anything before it was copied.

Larry
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