Hi Janice.....not a lawyer but would love to be paid like one.
As far as I see this, it is still an email, You still have the content or
the message although some of the metadata will be gone. I would suggest
that your organization could be looked upon as trying to circumvent the
law and bypassing the discovery process.
John Annunziello, CRM, ermm
Manager, Records and Information
Toronto and Region Conservation Authority
[log in to unmask]
"Information is a corporate, strategic asset that needs to be managed"
"Hulme, Janice M" <[log in to unmask]>
Sent by: Records Management Program <[log in to unmask]>
05/26/2011 04:10 PM
Please respond to
Records Management Program <[log in to unmask]>
To
[log in to unmask]
cc
Subject
Is it (still) an e-mail?
Hello, Everyone. I am not new but should re-introduce myself as having
been with the LIST for some years, read the messages daily and have very
much appreciated the information that has been shared but, normally, I
stay in the background as I am not all that confident with advising others
on RM Issues. When a rare occasion occurs that I actually do have
information to share, I tend to send it directly to the requestor, off
line. I have searched the archives on the subject and can not locate
anything specific to my quandary. I am writing today to request input on
or off line on the below potentially damaging business process. Like so
many others, we simply cannot save everything forever - have no e-mail
classification software and no content management system. I am hoping
that, as always, someone can enlighten me to any possible legal damage
that could result from going forward with this solution to the loss of
important content. Thank you so much, in advance, for any input
Scenario:
I have an e-mail message related to FRA content that must be retained for
6 years. (I only need the content of the message, not the metadata.) My
organization has a documented policy which states that e-mails are deleted
from the Outlook Exchange system at the age of 4 years. Therefore, I move
the message of importance to me (and the FRA) out of the Outlook system,
and save as an .htm, .msg or .pdf file in my shared network drive. Then, a
civil action arises under which all e-mails to or from Janice Hulme must
be produced. My organization produces only 4 years of e-mails and states
that, by policy, no others exist. Does this hold up in court?
Janice Hulme
Supervisor, Records Management Program
SEPTA Information Technology Department
1234 Market Street, 8th Floor
Philadelphia, PA 19107-3780
215-580-7916
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
message.
mailto:[log in to unmask]
"*PLEASE CONSIDER THE ENVIRONMENT WHEN DECIDING TO PRINT THIS MESSAGE*
Toronto and Region Conservation Authority Confidentiality Notice:
The information contained in this communication including any attachments
may be confidential, is intended only for use of the recipient(s) named
above, and may be legally privileged. If the reader of the message is not
the intended recipient, you are hereby notified that any dissemination,
distribution,disclosure or copying of this communication is strictly
prohibited. If you have received this communication in error, please
resend this communication to the sender and delete it permanently from
your computer system.
Thank you."
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|