Hi Erin,
Another way to check who should sign on destruction form is the Legislation.
For Example, In Ontario, Canada, the City Clerk is the person responsible for managing Corporate Records Program according to Municipal Law, Ontario, and we have line for authorization by the "Office of the City Clerk".
Also, City Clerk can delegate its authority to other "position",
Finally, there are 4 lines in my situation:
Records Coordinator,
Originating Department,
Office of the City Clerk,
Internal Audit.
Check your Business's Legislation and Best Practices.
Regards,
Alex Babin
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Erin Vandenberg
Sent: Tuesday, June 28, 2011 3:26 PM
To: [log in to unmask]
Subject: Destruction Authorization Best Practices - Sources
All,
After three years of having our legal department sign off on records destruction requests they are starting to push back and saying they feel they no longer need to sign them.
I've read here on the listserv that best practices in records management indicate that records disposal authorizations should be signed by the responsible department and legal counsel, as well as the tax department.
Can someone point me in the direction of where in the literature I would find reference to this best practice?
I've already looked through "Records and Information Management:
Fundamentals of Professional Practice" by William Saffady and "Winning Strategies for Successful Records Management Programs" by Mark Langemo but didn't see anything specific.
Thank you,
Erin Vandenberg
Director of Records Management
[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
