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Subject:
From:
Tod Chernikoff <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Tue, 5 Jul 2011 14:13:23 -0400
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Jeanne:
 
I don't believe that the records should be considered corporate records just because the organization is custodian of them.  If I were a commercial records storage company I would not consider the client/customer's records in boxes on the warehouse racks my "corporate records."
 
On the point of your imvolvement in the implementation I would say they should involve you if your expertise would be of assistacne to them in creating a good compliant system and/or process.
 
Just my thoughts for today.
 
Tod Chernikoff, CRM
[log in to unmask]
www.twitter.com/tchernik 

 

Date: Tue, 5 Jul 2011 13:02:18 -0500
From: [log in to unmask]
Subject: [RM] Corp Records vs Services Records
To: [log in to unmask]
 
 Good afternoon,
 
 I am looking for your opinions - and I hope that I can explain this correctly!
 
 Our company has a "services" division in which we perform services (permitting & reporting, alcohol & drug testing, title & registration, just to name a few...) for our customers - the records retained for this part of the company belong to the "client" but are stored at our facility - they are not part of our "corporate records program." (We have a formal records program for all other records belonging to the corporation but the client records have never been included.)
 
 Our services division is in the process of implementing a document management system - these "client" records will now be scanned and stored electronically. My question is - shouldn't these "client" records be considered "corporate" records now that they are being stored in an electronic system that is on the company's network? I have asked to be involved in the implementation but have been left out - "corporate records" (me) has never been involved with the "services" side of the company (silos) but I feel that I should now be involved.
 
 I hope this makes sense and I hope that maybe some of your questions/replies back to me will help me understand.

Thank you,
Jeanne
 		 	   		  
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