<snip>"You really don't care because of have a permanent archived copy in
your archive system, fully content searchable."<snip>
This is exactly what organizations do not want; a 'permanent' email archive
of mostly ash and trash just waiting to be mined by plaintiff's attorneys.
Best regards, Steve
Steven D. Whitaker, CRM
<PM, Dennis Tallerico <[log in to unmask]> wrote:
> Managing email at a company level can be done while maintaining retention
> schedules, important content, provide a flexible search tool when things
> need to be found, etc. Some of it involves email policy and enforcement of
> that policy but most of it can be done in an automated transparent fashion.
> Vendors offer services that "camp" on your inbound and outbound email
> streams and capture them all to an archive server, either onsite or offsite.
> When these messages are captured the content can be encrypted and an
> additional encryption key can be applied to support non-repudiation to
> insure the captured email archive meets the rigors of the legal discovery
> process. Filters and retention rules can be applied to these captured
> streams to allow further management and destruction of aging material. The
> vendors also catalog all of the content, including attachment content, so
> you can easily search by entering a clue. If the company is utilizing
> portable end point devices (smartph!
> ones, tablets, etc.) where the email is being served through a MS Exchange
> server vendors can also capture these streams.
>
> With such an email archive / management solution your company can set very
> short email retention windows (2 weeks, 30 days, etc.) and purge things
> under central control. You really don't care because of have a permanent
> archived copy in your archive system, fully content searchable. Many
> vendors offer this as a pay as you go service with the cost being based on
> the number of mailboxes that you have in your company.
>
> Relying on internal manual procedures for managing email does not work and
> would be challenged in a court of law if email content was submitted.
>
> Dennis
>
>
> Dennis Tallerico
> AssureVault
> [log in to unmask] | 877-41-VAULT | 440-729-3911 office |
> 440-479-7143 mobile
>
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of charlie sodano
> Sent: Wednesday, August 03, 2011 3:25 PM
> To: [log in to unmask]
> Subject: Re: Preserving Email: The Nature of the Problem
>
> I should have clarified this thought. I was referring to a 60, 90 or ? day
> sweeps into the garbage of emails that have not been moved elsewhere.
>
> Still looking for a success story!
>
> "...Anyone out there who knows about an email records system that has
> worked well? Of course one that also automatically deletes old emails on
> some kind of fixed schedule..."
>
> Charlie Sodano
> eOrganizedWorld
>
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