Deb, are you familiar with the work on digital preservation being done by the international community in high energy physics? They have similar problems with preserving non-standard data AND the applications which created and interpreted them.
Best regards,
Fred
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Frederic J. Grevin
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Office: 212-312-3903
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Martin, Deborah L
Sent: Tuesday, August 09, 2011 2:36 PM
To: [log in to unmask]
Subject: Raw Data and Nonstandard File Formats as Electronic Records
We are seeking peer input regarding raw data and nonstandard file formats. Please take a few moments to complete the 6 survey questions below.
Thank you in advance, we value peer sharing. Please advise if you would like a copy of survey results.
Best Regards,
The Hanford Records Community
BACKGROUND
The Hanford Site Records Community is currently debating the challenging topic of raw data and nonstandard file formats as electronic record. As the digital age evolves here at Hanford, we are seeing raw data files and/or nonstandard file formats being submitted accompanying our correspondence as well as defined as contract deliverables.
1. Do you have an electronic record's system?
2. If you have an electronic records system do you have established "acceptable file formats" for your electronic record system? (Examples, PDF, MS Office PPT, DOC, XLS, TIFF, JPG, etc.)
3. Do you accept raw data as a record or is it considered nonrecord?
4. Do you accept raw data and/or nonstandard file formats for storage in your electronic record system?
5. Do you require the software applications that create the raw data and/or nonstandard file format be preserved? If so, how is the records community involved?
6. What issues are you facing regarding raw data and/or nonstandard file formats as electronic record?
Deb Martin
Lead Records Management Specialist
R&CM RIM Operations
Lockheed Martin
1981 Snyder, 104
Richland, WA 99352
509-376-3771
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