Todd, an additional question is "why do they want to scan 7,000 boxes?"
I've run into the folks who think the cost savings from eliminating paper storage will pay for the scanning and related costs. That's usually not the case.
Good luck,
Fred
--------------------------------------
Frederic J. Grevin
[log in to unmask]
Office: 212-312-3903
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Todd Johnson
Sent: Friday, August 12, 2011 4:23 PM
To: [log in to unmask]
Subject: Re: What regulations require us to keep paper records?
They want to know if we can scan 7,000 boxes and do away with the paper
records.
On Fri, Aug 12, 2011 at 3:15 PM, <[log in to unmask]> wrote:
> Quoting Todd Johnson <[log in to unmask]>:
>
> "What regulations require us to keep PAPER records?" This was a question
>> I
>> was asked in a meeting with the CEO and CFO today. I realize that depends
>> on what regulatory agencies you report to, states you operate in, and so
>> on
>> and so forth. Can anyone provide any insight on how to best formulate an
>> answer to this question? Any guidance is appreciated.
>>
>> Thanks,
>>
>> Todd,
>>
> You're right, all of the above apply. You need to know what records you
> have
> and which of them require retention of hard copy (e.g., wet stamped
> engineering
> drawings). But what is the real question here? If they want to know if
> things
> can be imaged that raises a whole different set of issues. If they want to
> move to born digital that implies another set of costs, etc. You need to
> find
> out or specify what they really want to know. Dick KIng, U of A
>
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