We are currently at a crossroads as to what to do with our physical records.
They are currently being stored in an old furniture warehouse (not ideal).
We have proposed building a compliant records storage facility in
conjunction with an approved disaster recovery site slated to house a
redundant gas control facility.
The Board has asked for high-level costs associated with the following
alternatives:
1. Outsource storage
2. Buy and upgrade our current facility
3. Scan everything
On Fri, Aug 12, 2011 at 3:26 PM, Frederic Grevin <[log in to unmask]> wrote:
> Todd, an additional question is "why do they want to scan 7,000 boxes?"
>
> I've run into the folks who think the cost savings from eliminating paper
> storage will pay for the scanning and related costs. That's usually not the
> case.
>
> Good luck,
>
> Fred
> --------------------------------------
> Frederic J. Grevin
> [log in to unmask]
> Office: 212-312-3903
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Todd Johnson
> Sent: Friday, August 12, 2011 4:23 PM
> To: [log in to unmask]
> Subject: Re: What regulations require us to keep paper records?
>
> They want to know if we can scan 7,000 boxes and do away with the paper
> records.
>
> On Fri, Aug 12, 2011 at 3:15 PM, <[log in to unmask]> wrote:
>
> > Quoting Todd Johnson <[log in to unmask]>:
> >
> > "What regulations require us to keep PAPER records?" This was a question
> >> I
> >> was asked in a meeting with the CEO and CFO today. I realize that
> depends
> >> on what regulatory agencies you report to, states you operate in, and so
> >> on
> >> and so forth. Can anyone provide any insight on how to best formulate an
> >> answer to this question? Any guidance is appreciated.
> >>
> >> Thanks,
> >>
> >> Todd,
> >>
> > You're right, all of the above apply. You need to know what records you
> > have
> > and which of them require retention of hard copy (e.g., wet stamped
> > engineering
> > drawings). But what is the real question here? If they want to know if
> > things
> > can be imaged that raises a whole different set of issues. If they want
> to
> > move to born digital that implies another set of costs, etc. You need to
> > find
> > out or specify what they really want to know. Dick KIng, U of A
> >
> > List archives at http://lists.ufl.edu/archives/**recmgmt-l.html<
> http://lists.ufl.edu/archives/recmgmt-l.html>
> > Contact [log in to unmask]**edu<
> [log in to unmask]>for assistance
> > To unsubscribe from this list, click the below link. If not already
> > present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
> the
> > message.
> > mailto:[log in to unmask]**body=unsubscribe%20RECMGMT-L
> >
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
> message.
> mailto:[log in to unmask]
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
> message.
> mailto:[log in to unmask]
>
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
