Regarding the survey of states' acceptance of digital signatures on
Larry's provided link: My understanding is that the "wet seal", or ink
signature on paper, applies only to the set of documents submitted
(actually handed over) to the gov't agency for approval, i.e., the local
building code office or state L&I office, etc. It means that the office
will only accept wet seal documents for the submission. The rules do not
apply to the copy of the submission kept by the engineering firm for its
own records. So if the engineering firm wanted to reformat its own
record copies of its submission documents, I do not believe that these
state requirements preclude it from doing so.
Gary Link, CRM
Pittsburgh, PA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Todd Johnson
Sent: Monday, August 15, 2011 4:00 PM
To: [log in to unmask]
Subject: Re: What regulations require us to keep paper records?
Good stuff! Thanks, Larry.
On Mon, Aug 15, 2011 at 12:14 PM, Larry Medina
<[log in to unmask]>wrote:
> You may want to take a look here when it comes to engineering
drawings,
> calculations, standards and specifications
>
> http://goo.gl/q7C9c
>
> Also, if I read the Act correctly, it sounded as if a Federal Agency
> elected
> to make a requirement that items be maintained in paper (source
document or
> 'original') form they can do so as long as they take into account
> provisions
> in the Act- which it seems to me are more related to "commerce" issues
than
> other issues. There was also mention of an exception for records
related
> to
> the transportation of hazardous materials (which is something utility
> owned/operated pipelines do).
>
> Larry
>
> One thing that made this unclear to me is it sounds as if it applies
more
> to
> new records generated in electronic forms, not necessarily to the
decision
> to convert existing records (especially those generated prior to the
Act
> passing in 2000) by the use of scanning or imaging technologies.
There
> was
> also some language about needing to obtain the acceptance of parties
the
> records were related to about the use of electronic systems, software
and
> hardware and also the notification of those parties in the future if
you
> elected to upgrade or modify the technologies used.
>
>
> --
> *Lawrence J. Medina
> Danville, CA
> RIM Professional since 1972*
>
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