This is going to get that time-worn answer, "it depends."  It depends on the 
kind of destruction program you're running.  In some cases the signatures on 
the destruction form are actual approval for the destruction.  In other 
programs, the signatures acknowledge that there are no pertinent legal or 
audit matters for which a records hold is required.  In still others, where there 
is a very formal and well-documented records hold process, no signatures are 
gathered at all:  the retention schedule was approved when it was originally 
implemented, and it becomes the destruction authority.

Whatever the program or philosophy, it makes good sense to discuss the best 
approach with your internal counsel and executive.  If they're not comfortable 
with it you'll run into trouble.

Wayne Hoff, CRM
Calgary, AB

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]