Obviously this is not tax or legal advice, but...

If you can demonstrate the process for capture of the images sufficiently
guarantees the quality and the images are adequately protected and stored
and can be produced in support of a claim or audit, you shouldn't have a
problem.

You'll have to capture adequate metadata to support the images and locate
them in the future, so if this is a "new practice" for your organization,
developing a file naming convention and a procedure for scanning/capture
MIGHT NOT BE a bad idea =)

Larry
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-- 
*Lawrence J. Medina
Danville, CA
RIM Professional since 1972


*
On Mon, Mar 12, 2012 at 12:08 PM, Vandenberg, Erin <[log in to unmask]>wrote:

> My department is in the process of trying to get our Tax department to
> sign off on our document management system as a place for budget
> managers to store images of procurement card receipts (essentially,
> university credit card receipts) and allow the hard copies to be
> shredded after scanning.  I've reviewed IRS Revenue Procedure 97-22
> which lays out the requirements of electronic storage systems and our
> document management system seems to fit all the criteria. However, our
> Tax department wants an official sign-off or certification from either
> the IRS or the software company.   The Revenue Procedure indicates that
> only the District Director can "test" the system and deem it worthy but
> my research shows me that the IRS got rid of District Directors years
> ago.  Any suggestions on what steps my department can take next?
>
>
> Thanks!
>
> Erin Vandenberg
>

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