Interesting idea - thanks! 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Larry Medina
Sent: Wednesday, May 23, 2012 11:29 AM
To: [log in to unmask]
Subject: Re: Legal Requirements for Vault Storage

As is frequently the case, I'll agree with Ginny =)  NFPA only gives
guidance for "Records Protection" from fires in various storage
environments.  And compliance with it is STRONGLY recommended, but not
required.

Any safety or security requirements will either come through legislation
or
regulations- or maybe your risk manager/insurance provider.  You may
also want to look at the limits of liability in your own
contracts/agreements with clients to help determine the level of
protection that would be logical to provide to limit any liability from
exposure or loss.

Given these are what would be considered vital documents (by your
clients), even though they may have copies (an you presumably are
maintaining the
originals) have you given consideration to imaging or microfilming the
source materials to allow you to store a second copy at a remote
location?
This may be more in line with the type of "security" that would be
appropriate.

Larry
[log in to unmask]

On Wed, May 23, 2012 at 8:15 AM, Jones, Virginia <[log in to unmask]>
wrote:

> NFPA 232 contains all fire protection requirements for records
storage.
>  As with any standard, it is not required to be met legally unless it 
> is adopted as a requirement by legislation or any regulatory authority

> over your records.  Individual organizations can also adopt standards 
> for compliance within their organization.
>
> Ginny Jones
> [log in to unmask]
>
> -----Original Message-----
> Sent: Wednesday, May 23, 2012 10:21 AM
>
> Hi - I'm a new subscriber at a mid-size law firm in Chicago.  We've 
> outgrown our present will vault and are looking at retrofitting a new 
> room to create a vault storage space here at the firm, vs. storing the

> documents in a vendor space in a vault- off-site.
>
> I can't seem to find any information on whether there are LEGAL 
> specifications for the fire safety standards for building a vault 
> space (such as:  4 hour doors, fireproof walls, dry sprinklers, etc.).

> All I can find are RECOMMENDATIONS by the NFPA.
>
> My question is:  can anyone tell me if there are LEGAL requirements 
> for vault fire safety standards?  We're in Illinois, if that makes any

> difference.
>
> Any thoughts?
>
> Thanks,
> Dale Boyer
>



--
*Lawrence J. Medina
Danville, CA
RIM Professional since 1972*

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