Sharon:
Is there an index for each reel stored somewhere? Many early microfilm programs included indexing what was placed on each reel. If, however, the reels were filmed using bar code retrieval of images, then there might have been a computerized index somewhere that may no longer exist. If there are no existing indexes, then the only way to determine what is on each reel in enough detail to generate a descriptive metadata inventory is to look at the images on the reels one at a time.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Sharon Morris
Sent: Friday, September 14, 2012 11:30 AM
To: [log in to unmask]
Subject: [RM] Need ideas for inventorying microfilm reels to collect descriptive metadata
Hi All,
I am hoping someone on the list can provide me with some ideas. I've been asked to take an inventory of 200 boxes that contain microfilm reels. The purpose of the inventory is to collect metadata to facilitate keyword searching of contents on each reel.
Only the following information is available for each reel:
* Box number
* Reel number
* Location
* Date
I would like to know whether anyone has had a similar project and the approach used to collect the information.
Kind Regards,
Sharon A. Morris, CRM, AIIM ERMp, Six Sigma Greenbelt, CIPP/US Records & Content Management Consultant
Phone: 212-864-1365
Fax: 202-558-6781
www.infinity-consultingllc.com
Women Owned Business
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