Today is a momentous day……

The NFPA 232 Technical Committee will discuss adding a new section that discusses “Electronic Records” and what is significant is that the Information Technology Leaders are asking for guidance in this arena. A discussion occurs here that will have lasting ramifications and it has records managers as the design engineers.

This is the foot in the door that Information Governance is looking for on the IT side of the enterprise.  The refreshing part is that there is real interest in guidance here.

NFPA 75 and NFPA 232 will have some linkage which believe it or not, never occurred in the cross referencing of the Standards.

Electronic Records can be Vital Records, Archival Records and Permanent Records and so on. This links with the view of the Courts and E-Discovery so what is a few words in a Standard; will create some long term cooperation between records managers and the information technology industry.

In the teeter totter where paper records are losing some significance versus electronic records , the “record" is now defined by content rather than the medium that contains it. Paper, microfilm, back up tapes, servers, disk drives, emails, texts and so on;  the content defines the requirement of treating the message as a record.

As the Cloud finds itself pondering their role in E-Discovery and potential risk factors, the computer industry seeks some clarification to define future procedures.

As Yogi Berra would say “Electronic Records came to a fork in the road and took it!” 

Hugh Smith
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