Hugh,

This same issue came up last year in Dallas with the City Council
which PK posted and commented on -  http://bit.ly/1QyJtik  One of the
members of a commission (obviously a lawyer) ripped the Council for
deleting the records after 90 days even though Texas law allows it.
Didn't keep up with it so not sure what the final resolution was.

Bruce White, CRM, PMP
Radnor, PA
e-mail: [log in to unmask]
LinkedIn:  http://www.linkedin.com/in/bblanco

On Fri, Nov 20, 2015 at 1:54 PM, Hugh Smith <[log in to unmask]> wrote:
> What no comments?  The Clerk in this case is correct.  Towns record their meeting so that exactly what is said can be recorded and the Clerk makes sure the written transcript is exactly what was said or proposed or voted upon.  Once the Selectman or Commissioners review the minutes as all organization do; and, votes on the final minutes, the electronic sound recordings are worthless as a record.
>
> Audio recordings are merely there to catch the chaotic proceedings and make sure nothing was missed.
>
> Some records manager should have jumped to the Clerk’s defense telling this rube from Muskoka that in this case the “sound recording” is a temporary record, not a vital record, and upon confirmed acceptance by the Board of the written record, the recording is no longer required.  The minutes are now the Permanent Record and a newly added Vital Record soon to be added to the Town’s Records Vault.
>
> In all my years, I find that across the board, Town Clerks are the most genuine and accurate of records managers and their success is typically documented over 100’s of years of performance.  One of the things we got totally right in America.

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