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On Mon, Nov 23, 2015, 11:09 PM RECMGMT-L automatic digest system <
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> There are 5 messages totalling 385 lines in this issue.
>
> Topics of the day:
>
> 1. Friday Pondering - power (2)
> 2. Office 365, Email Archiving and Records Management
> 3. Fwd: 2015 ICRM Election Results
> 4. Job Vacancy at Utah State Archives
>
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> ----------------------------------------------------------------------
>
> Date: Mon, 23 Nov 2015 09:06:29 -0500
> From: "Philanthi R. Koslowski" <[log in to unmask]>
> Subject: Re: Friday Pondering - power
>
> I'm with Martha! MONEY!!!
>
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> ------------------------------
>
> Date: Mon, 23 Nov 2015 10:11:14 -0500
> From: Donna Malzone <[log in to unmask]>
> Subject: Office 365, Email Archiving and Records Management
>
> Good Morning List Serv members,
>
> My company has decided to use Office 365 as its email archiving solution.
> Office 365 has a Compliance portal that provides a minimal records
> management feature. It appears that the records management feature is
> based on rules that can be set up for deletion. Not exactly what I had in
> mind.
>
> Is anyone using Office 365 for records management purposes? If so, would
> you be willing to share with me how it can be set up to comply with our
> records retention schedule. Also, it would be helpful to know if there are
> any other records management solutions that integrate with Office 365.
>
> Thank you,
>
>
> Donna Day
>
> Records Manager
>
> Coverys
>
> P: 617.428.9821
>
> C: 617.678.1145
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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> ------------------------------
>
> Date: Mon, 23 Nov 2015 10:24:26 -0500
> From: mwhaider <[log in to unmask]>
> Subject: Re: Friday Pondering - power
>
> Amen, Bill. I agree with you.
>
> Mary
>
> Mary W. Haider, MBA, CRM
> Records & Information Manager and Consultant
> [log in to unmask]
> 865-983-1371
>
> On Fri, Nov 20, 2015 at 10:31 AM, Roach, Bill <[log in to unmask]>
> wrote:
>
> > Most powerful five letter word...Jesus
> >
> > Bill Roach, CRM
> > [log in to unmask]
> >
> > Opinions are my own and not those of my employer or any other individual
> > or entity.
> >
> >
> > This message may contain confidential information. If you are not the
> > intended recipient, please notify the sender immediately and delete this
> > email from your system.
> >
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> ------------------------------
>
> Date: Mon, 23 Nov 2015 15:05:37 -0600
> From: PeterK <[log in to unmask]>
> Subject: Fwd: 2015 ICRM Election Results
>
> Congratulations to everyone
> ---------- Forwarded message ----------
> From: <[log in to unmask]>
> Date: Nov 23, 2015 2:45 PM
> Subject: 2015 ICRM Election Results
> To: <[log in to unmask]>
> Cc:
>
> <
> http://mailtracking.icrm.org/track/click/30028677/www.icrm.org?p=3DeyJzIjo=
>
> iUUlvTEZ5VDZlYmxtOTNnUDdQbWJ6QktSdHBvIiwidiI6MSwicCI6IntcInVcIjozMDAyODY3Ny=
>
> xcInZcIjoxLFwidXJsXCI6XCJodHRwOlxcXC9cXFwvd3d3Lmljcm0ub3JnXCIsXCJpZFwiOlwiM=
>
> jY1MWRkZWM1YjI3NGE2Y2I2ZmM3OGY2ZjMwZGI2M2VcIixcInVybF9pZHNcIjpbXCI2OGFjODg5=
> ZDNiZjc4Mjk3OThhMzJlODE4N2VkODE2ZGMxZDY2MDlmXCJdfSJ9>
> 2015 ICRM Election Results
>
> Below are the results of the 2015 ICRM Board elections. We would like to
> thank all the candidates who agreed to stand for election and all the
> members who participated in the election by voting.
> President Elect: Wendy McLain, CRM 306 votes Write in - Ilona Koti, CRM 1
> vote Secretary - Treasurer: William W. LeFevre, CRM 305 votes Write in
> - Cheryl Pederson, CRM 1 vote Regent - Legislation and Appeals: Paula
> Sutton, CRM, IGP 174 votes John Krysa, CRM, CIP 136 votes Write in -
> Catherine C. Wilson, CRM, ECMp 1 vote Regent - Examination Administation
> and Grading: Laurie Carpenter, CRM, IGP 131 votes Mary W. Haider, MBA,
> CRM 47 votes Tyrene Bada, MS, CRM 45 votes Laurie Blandino, CRM 36
> vote=
> s
> Larry Kreger, CRM 28 votes Catherine C. Wilson, CRM, ECMp 21 votes
>
> *2015* Total vote count: *316* votes (out of 1,160)
>
> Rayanne Waggoner, CRM
> Chairman
> Institute of Certified Records Managers (ICRM)
> <
> http://mailtracking.icrm.org/track/click/30028677/www.icrm.org?p=3DeyJzIjo=
>
> iUUlvTEZ5VDZlYmxtOTNnUDdQbWJ6QktSdHBvIiwidiI6MSwicCI6IntcInVcIjozMDAyODY3Ny=
>
> xcInZcIjoxLFwidXJsXCI6XCJodHRwOlxcXC9cXFwvd3d3Lmljcm0ub3JnXCIsXCJpZFwiOlwiM=
>
> jY1MWRkZWM1YjI3NGE2Y2I2ZmM3OGY2ZjMwZGI2M2VcIixcInVybF9pZHNcIjpbXCI2OGFjODg5=
> ZDNiZjc4Mjk3OThhMzJlODE4N2VkODE2ZGMxZDY2MDlmXCJdfSJ9>
> 1450 Western Avenue, Suite 101
> Albany, NY 12203
> *Phone:* (877) 244-3128 -- *Alt:* (518) 694-5362
> *Fax:* (518) 463-8656 -- *E-mail* [log in to unmask]
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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>
> ------------------------------
>
> Date: Mon, 23 Nov 2015 18:24:57 -0500
> From: Glen Fairclough <[log in to unmask]>
> Subject: Job Vacancy at Utah State Archives
>
> Please excuse cross posting.
> Direct any inquiries to Rebecca Lisor, [log in to unmask], 801-538-3062
>
> Glen Fairclough
> Utah Public Notice Website Administrator
> Utah State Archives and Records Service
> 346 South Rio Grande Street
> Salt Lake City, Utah 84101-1106
> 801-531-3841
> [log in to unmask] (UPNW related)
> [log in to unmask] (Archives)
>
>
> STATE OF UTAH
> invites applications for the position of:
>
> ADMINISTRATIVE SERVICES MANAGER
>
> SALARY: $23.24 - $35.87 Hourly
> OPENING DATE: 11/18/15
> CLOSING DATE: 12/02/15 11:59 PM
> NUMBER OF OPENINGS: 1
> BENEFITS: This position is eligible for a full benefits package
> including
> medical, dental, life, and long-term disability insurance, a retirement
> plan, plus paid leave to include annual, sick, and holiday pay. The State
> requires employees to receive their pay through direct deposit. If
> selected,
> you will receive more information about these benefit options and
> enrollment
> information through our onboarding process and during your first week or
> two
> on the job.
> PHYSICAL ADDRESS: State Archives Building - 346 S. Rio Grande St.,
> Salt
> Lake City
> RECRUITER NAME: Rebecca Lisor
> RECRUITER TELEPHONE NUMBER: 801-538-3062
> RECRUITER EMAIL ADDRESS: [log in to unmask]
> OVERTIME EXEMPT: Yes
> SCHEDULE CODE: B - Competitive Career Service - Employment in this
> position
> requires a probationary period.
> SCHEDULE CODE DESCRIPTION: This position requires a 12 month
> probationary
> period. Current State employees who have already passed a probationary
> period will not be required to complete another one.
> EEO STATEMENT: The State of Utah is an equal opportunity employer. Hiring
> is done without regard to race, color, religion, national origin, sex,
> sexual orientation, gender identity, age or disability. Reasonable
> accommodations provided to known disabilities of individuals in compliance
> with the Americans with Disabilities Act. For accommodation information or
> if you need special accommodations to complete the application process,
> contact the Dept. of Human Resource Mgmt. at 801-538-3025 or TTY
> 801-538-3696.
> JOB DESCRIPTION:
> The Utah State Archives is seeking an Administrative Support Manager.
> This employee manages administrative support functions and is responsible
> for the following:
>
> overseeing the division budget
> developing and tracking contracts and agreements
> tracking fee schedules and deposits
> tracking office assets, equipment and IT resource inventory
> soliciting grants and functions as grant/contract officer
> coordinating information, data processing, and IT systems, including
> the
> Archives' record keeping and inventory systems, record content management
> systems, and electronic archives systems--ensuring resource security
> compliance.
> maintaining the Archives emergency Continuity of Operations Plan and
> archival/cultural resource disaster recovery plans, including testing and
> compliance.
> tracking policies and procedures, performance measures, and metrics and
> reports to governing authorities.
> supervising subordinate personnel including their hiring; determining
> workload, and delegating assignments, training, monitoring and evaluating
> performance; initiating corrective action or disciplinary action.
>
>
> DHRM Rules apply for promotions/transfers.
> ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED.
> EXAMPLE OF DUTIES:
>
> Coordinates and/or manages support services such as: liason to facility
> and grounds, equipment relocation and storage, etc.
> Develops or modifies rules, policies, or standards, etc.
> Manages accounting or budget activities and provides fiscal
> information.
> Reviews fiscal operations to ensure integrity, accuracy and control of
> data.
> Prepares and defends budget recommendations, requests, reports,
> proposals and/or projections.
> Monitors and evaluates operations, programs, processes and/or practices
> for quality and effectiveness; makes recommendations for improvement.
> Monitors agency contract services; implements controls and standards to
> monitor the processing and review of contracts.
> Writes, reviews, and/or negotiates grants, contracts and/or agreements.
> Supervises subordinate personnel including: hiring, determining
> workload
> and delegating assignments, training, monitoring and evaluating
> performance,
> and initiating corrective or disciplinary actions.
>
> TYPICAL QUALIFICATIONS:
> (includes knowledge, skills, and abilities required upon entry into
> position
> and trainable after entry into position)
>
> use logic to analyze or identify underlying principles, reasons, or
> facts associated with information or data to draw conclusions
> principles, theories, and practices of budget management
> principles, theories, and practices of business administration
> including
> accounting, material resource management in organizations, sales and
> marketing, economics, and office information and organizing systems
> weigh the relative costs and benefits of a potential action
> deal with people in a manner which shows sensitivity, tact, and
> professionalism
> prepare financial reports and documentation
> applicable laws, rules, regulations and/or policies and procedures
> determine how money will be spent to get the work done, and accounting
> for these expenditures
> speak clearly, concisely and effectively; listen to, and understand,
> information and ideas as presented verbally
> ensure compliance with contract terms, policies and procedures, etc.
> principles, theories, and practices of purchasing goods and services
> communicate information and ideas clearly, and concisely, in writing;
> read and understand information presented in writing
> supervise others by assigning/directing work; conducting employee
> evaluations, staff training and development, taking appropriate
> disciplinary/corrective actions, making hiring/termination
> recommendations, etc.
> agency objectives, organization, structure and mission
> fiscal/financial management
> principles, theories, and practices inventory control
> negotiation techniques and methods
> develop and/or implement new policies/procedures/standards and/or
> rules/regulations
>
> SUPPLEMENTAL INFORMATION:
>
> Risks found in the typical office setting, which is adequately lighted,
> heated and ventilated, e.g., safe use of office equipment, avoiding trips
> and falls, observing fire regulations, etc.
> Typically, the employee may sit comfortably to perform the work;
> however, there may be some walking; standing; bending; carrying light
> items;
> driving an automobile, etc. Special physical demands are not required to
> perform the work.
>
>
>
> The State of Utah is an equal opportunity employer. Hiring is done without
> regard to race, color, religion, national origin, sex, sexual orientation,
> gender identity, age or disability. The State provides reasonable
> accommodations to the known disabilities of individuals in compliance with
> the Americans with Disabilities Act. For accommodation information or if
> you
> need special accommodations to complete the application process, please
> contact the Department of Human Resource Management at (801) 538-3025 or
> TTY
> (801) 538-3696.
>
> APPLICATIONS MAY BE FILED ONLINE AT:
> https://statejobs.utah.gov
>
> 2120 State Office Building
> Salt Lake City, UT 84114
> 801-538-3025
>
> [log in to unmask]
>
> Position #06829
> ADMINISTRATIVE SERVICES MANAGER
> RL
>
> ADMINISTRATIVE SERVICES MANAGER Supplemental Questionnaire
>
> * 1. As part of this application process, you must upload your
> resume into
> your application profile.
>
> Your answers to the questions on this application must be supported by your
> resume or work history.
>
> Failure to follow these terms may result in disqualification from further
> consideration for this position.
> Checkbox I acknowledge I have read the above statement.
> * 2. How many years of experience do you have overseeing large,
> complex
> budgets?
> Checkbox No experience
> Checkbox Less than 2 years
> Checkbox 2 - 3 years
> Checkbox 3 - 4 years
> Checkbox More than 4 years
> * 3. At which employer, during which dates, did you gain
> experience
> overseeing large, complex budgets?
>
>
> * 4. How many years of experience do you have monitoring and
> developing
> contracts and agreements for terms, conditions, and renewals?
> Checkbox No experience
> Checkbox Less than 2 years
> Checkbox 2 - 3 years
> Checkbox 3 - 4 years
> Checkbox More than 4 years
> 5. At which employer, during what dates, did you gain
> experience
> monitoring and developing contracts and agreements for terms, conditions,
> and renewals?
>
>
> * 6. How many years of experience do you have managing grants?
> Checkbox No experience
> Checkbox Less than 2 years
> Checkbox 2 - 3 years
> Checkbox 3 - 4 years
> Checkbox More than 4 years
> * 7. At which employer, during which dates, did you gain
> experience
> managing grants?
>
>
> * 8. How many years of experience do you have coordinating IT
> resources
> and information systems?
> Checkbox No experience
> Checkbox Less than 2 years
> Checkbox 2 - 3 years
> Checkbox 3 - 4 years
> Checkbox More than 4 years
> * 9. At which employer, during which dates, did you gain
> experience
> coordinating IT resources and information systems?
>
>
> * Required Question
>
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> ------------------------------
>
> End of RECMGMT-L Digest - 21 Nov 2015 to 23 Nov 2015 (#2015-112)
> ****************************************************************
>
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