Kelly, I developed and implemented a pre-approval disposition process at
the largest utility in the country where I worked in the 80s and 90s; then
at a mid-size city out west in the 2000s when I was there. Basically, the
policy is that when the retention policies are approved (dept, audit,
legal, etc) it includes the requirement and authorization to delete or
destroy the records when the retention period is satisfied. No
notifications, no excuses, no exceptions outside of a valid, documented,
and approved legal, audit, or litigation hold.
When I arrived at my current large (2nd largest in USA) utility, they had
already implemented the same type of policy and processes.
Best regards, Steve
Steven D. Whitaker, CRM, IGP
On Wed, Dec 23, 2015 at 10:41 AM, Paulus, Kelly A <[log in to unmask]>
wrote:
> Can you post this question on our forum for any member to respond?
>
> I work for an electric company that is regulated by the PUC. We are
> currently looking into converting our manual destruction process into an
> automated positive destruction process. Are there any other utilities out
> there that use this method of destruction as well? If so, would you be
> willing to share your process with me? Thank you!
>
>
> Best regards,
>
> Kelly Paulus | Lead RMC-I.T./EU | Sr. Records and Information Management
> Analyst
> Records and Information Management | phone: (610) 774-5239 |
> [log in to unmask]<mailto:[log in to unmask]>
> [cid:image001.png@01D13D6E.7F1A1E10]<http://www.pplweb.com/>
>
> PPL
> 2 N. 9th Street
> TW18
> Allentown, PA 18101
>
>
>
>
> The information contained in this message is intended only for the
> personal and confidential use of the recipient(s) named above. If the
> reader of this message is not the intended recipient or an agent
> responsible for delivering it to the intended recipient, you are hereby
> notified that you have received this document in error and that any review,
> dissemination, distribution, or copying of this message is strictly
> prohibited. If you have received this communication in error, please notify
> us immediately, and delete the original message.
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
> message.
> mailto:[log in to unmask]
>
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
