Geez Larry, if you want to call you, all you had to do was ask.

Chris Flynn

On Tue, Oct 4, 2016 at 8:28 PM, RIMMAN <[log in to unmask]> wrote:

> I'm going to reply to snippets of Hugh's post below.
>
> > On Oct 4, 2016, at 8:09 AM, Hugh Smith <[log in to unmask]> wrote:
> >
> > Records management is fractured.  In the past it was about
> classification, retention and protection.
>
> It depends on the model and policy an organization employs. It's true,
> however, that the greater the volume of ESI an organization has, the
> smaller the role in overall, complete, control the RIM function exercises
> over ALL content.
>
>
> > The concept of getting rid of old records was not as big of an
> influence.  Now Shredding records is more important than storage of records.
>
> Oh, I think I differ on this.  Having done this for 42 years, I can tell
> you that ensuring records were disposed of when retention was met has
> ALWAYS been important. It was actually MORE important in a largely physical
> format Records environment as volumes grew and both office and dedicated
> central storage space were impacted.
>
> > Shredding of records is now considered as Protection from Identity Theft
> and Industrial Sabotage.  Destruction as Protection!!  Time travel back
> 30-40  years and RM’s would be amazed.
>
> 30-40yrs ago identity theft was a minor issue and it's a bigger problem
> largely because of electronic records, and in many cases, "records" being
> created by simply entering information on web based forms, resulting in
> content being stored in data files. There was much less identity theft when
> the information was contained in paper records.
>
> > The offsite storage industry is shrinking and that is why there is such
> dramatic consolidation.
>
> The industry is changing... retention periods aren't becoming any shorter.
> But they are being disposed of closer to the end of their retention
> periods, which in many cases are FAR LESS than the 16yrs they were being
> left in storage.
>
> > Who really controls records management now?  Who will control it in five
> years?
>
> Let me get out my crystal ball... or I guess I can avoid that by simply
> saying "it depends" =)
>
> > ARMA had such clear direction at a time.  (Or am I romanticizing a time
> period? )
>
> You KNOW my thoughts on this. ;^)
>
> > But I do not feel people returned home from ARMA’s conference with as
> clear a sense of direction as they did in the earlier times.
>
> Hugh, you and I have discussed this a lot over the past 6-7 years. In
> part, attendees don't take away the same things, because the length of the
> conference is shorter and there's less offered. And the "theme" changes
> based on what arma thinks people want.  They ask, but they ask a year in
> advance, the response (similar to voter turnout) is limited, and those who
> attended in 16 may have only included a small % of those who responded,
> when data was gathered to determine content being offered.
>
> > I also think that “Records Protection” and “Vital Records Protection”
> are not controlled by the records manager as back in the days of paper
> records.
>
> To a degree, I agree. Every organization structures the roles and
> responsibilities of managing electronically managed content differently. In
> some cases, RIM has an active role in these concepts, in others they do not.
>
> But I CAN tell you that how organizations (and Federal Agencies) will be
> managing and defining "Vital Records" will be changing drastically in the
> near future, thanks to changes in the CFR... something I think is a BIG
> mistake, for many reasons (that I won't go into here).
>
> > Information Management and Information Governance was an attempt to gain
> a handle on this but records management is much more ethereal now.  So the
> Cloud was an intuitive choice by Big Data.
>
> IG is RIM snake oil. It's a rebranding of what us "old timers" know as
> Organizational Records and Information Management, (or what I prefer to
> call Information Asset Management). And if you ask 5 companies who are
> selling EyeGee services what it is, you get 5 different answers.
>
> The private "cloud" has been in use by business for a long time, they just
> never called it a cloud.  It's servers, in one or another configuration,
> with broad access provided to content by those with a need for access.
> It's been done through a network rather than a web interface, but NOW, some
> private clouds employ web based interfaces.
>
> The "public" or "public/private" cloud has been forced on users at a
> personal level by changes made to HOW 'we' use our own information, and the
> 'devices' we elect to use to access our information.
>
> What I mean by this is IF you wanna access all your poop from any device
> (your desktop, pad, tablet, phone, watch, whatever) it has to be stored
> SOMEWHERE that allows that, bcuz you don't have sufficient storage
> capabilities on ALL your devices to have a synced copy of everything on all
> of them. And many people "feel the need" to have this, so they Bow to the
> Cloud.
>
> > What are the 10 Commandments of Records Management in 2016?
> 1.     The Official Record is THE record. However, any reasonable copy
> shall still save (or hang) you in court.
> 2.     You shall not reinterpret the CFR or Organizational Policy, nor
> apply it in vain.
> 3.     Remember to keep holy Records Management Week
> 4.     Honor Alan Andolsen and William Benedon's teachings on RIM through
> eternity
> 5.     You shall not destroy Records prior to the completion of their
> required retention, nor while they are under discovery, even if that time
> period exceeds required retention.
> 6.     You shall not commit intentional corruption of the content of
> Records, nor alter their provenance.
> 7.     You shall not remove Records from your employer or Agency on
> separation, nor shall you provide copies to unauthorized persons.
> 8.     You shall not bear false witness when called to testify regarding
> your role or your organization's policy regarding management of Records
> 9.     You shall not covet the Records of others, in any form or format,
> on any form of media or in The Cloud.
> 10. You shall not (sadly) expect third parties to manage your Records as
> if they were their own, nor to accept responsibility if they are lost in a
> catastrophic event, they failed to protect against.
>
> Good stuff, Hugh.
>
> Sent from MY iPhoneSeís
>
> Larry Medina
> [log in to unmask]
>
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