Executive Secretary, State Records Committee
Salary Range: $18.00 - $28.00/hour
This is a full-time position with benefits working at the Archives Rio
Grande office (346 S. Rio Grande, Salt Lake City, UT 84101)
Requisition # 15314
Closes: April 1, 2018 (11:59 p.m)
If you are interested or know of someone that may be interested, please
refer to this link:
https://www.governmentjobs.com/jobs/2016205/executive-secretary-state-records-committee/agency/utah/apply
Feel free to share with your family, friends, and social media!
If you have any questions, please contact Rebecca Lisor at 801-538-3062.
Sincerely,
Rebecca Lisor
Human Resource Analyst
Utah Department of Human Resource Management
(801) 538-3062
[log in to unmask]
Follow my recruiting Facebook page for job opportunities!
Executive Secretary, State Records Committee
SALARY: $18.00 - $28.00 Hourly
OPENING DATE: 03/16/18
CLOSING DATE: 04/01/18 11:59 PM
NUMBER OF OPENINGS: 1
BENEFITS: This position is eligible for a full benefits package including
medical, dental, life, and long-term disability insurance, a retirement
plan, plus paid leave to include annual, sick, and holiday pay. The State
requires employees to receive their pay through direct deposit. If selected,
you will receive more information about these benefit options and enrollment
information through our onboarding process and during your first week or two
on the job.
PHYSICAL ADDRESS: 346 S. Rio Grande, Salt Lake City, UT 84101
RECRUITER NAME: Rebecca Lisor
RECRUITER TELEPHONE NUMBER: 801-538-3062
RECRUITER EMAIL ADDRESS: [log in to unmask]
OVERTIME EXEMPT: No
SCHEDULE CODE: AS - Employees whose appointment is required by law to be
exempt. At will: Employees in this position serve at the pleasure of the
appointing officer in an at will status and may be terminated at any time
without cause. This is not a career service position.
SCHEDULE CODE DESCRIPTION: An employee shall be appointed to this position
annually, as defined in Code 63G-2-502.
EEO STATEMENT: The State of Utah is an equal opportunity employer. Hiring
is done without regard to race, color, religion, national origin, sex,
sexual orientation, gender identity, age or disability. Reasonable
accommodations provided to known disabilities of individuals in compliance
with the Americans with Disabilities Act. For accommodation information or
if you need special accommodations to complete the application process,
contact the Dept. of Human Resource Mgmt. at 801-538-3025 or TTY 801-538-3696.
JOB DESCRIPTION:
Do you have passion for government transparency? The Division of Archives
needs an Executive Secretary to provide administrative support for the State
Records Committee and participate as a member of the Open Records Team. If
you have a basic understanding of the Government Records Access and
Management Act (GRAMA) and the ability to deal with conflict situations
judiciously, this could be the role for you!
Principal Duties
As the Executive Secretary of the State Records Committee, you will:
Provide administrative support for the Committee, including
Scheduling meetings.
Taking meeting minutes.
Coordinating communication between petitioners, government, and the
Committee.
Review, manage, and coordinate appeals, decisions, orders, subpoenas,
and summons.
Perform legal research.
Develop and provide training on GRAMA and related topics.
The Best Qualified Candidate
The best qualified candidate for this position will have:
Knowledge of GRAMA.
Experience in
Performing legal research.
Drafting professional letters and correspondence of a legal nature.
Taking and writing meeting minutes.
Evaluating complex request details.
Clerical and administrative support functions.
Why You Should Join Our Team
In addition to the State's competitive benefits package, Archives offers the
opportunity to be part of a team that understands the importance of records
and values government transparency.
About Us
The purpose of the State Archives is to assist Utah government agencies in
the efficient management of their records, to preserve those records of
enduring value, and to provide quality access to public information. The
State Records Committee is a public body that hears appeals of records
access denials under GRAMA and authorizes retention schedules for government
records.
SUPPLEMENTAL INFORMATION:
Working Conditions:
Risks found in the typical office setting, which is adequately lighted,
heated and ventilated, e.g., safe use of office equipment, avoiding trips
and falls, observing fire regulations, etc.
Physical Requirements:
Typically, the employee may sit comfortably to perform the work;
however, there may be some walking; standing; bending; carrying light items;
driving an automobile, etc. Special physical demands are not required to
perform the work..
An employee shall be appointed to this position annually, as defined in Code
63G-2-502.
The State of Utah is an equal opportunity employer. Hiring is done without
regard to race, color, religion, national origin, sex, sexual orientation,
gender identity, age or disability. The State provides reasonable
accommodations to the known disabilities of individuals in compliance with
the Americans with Disabilities Act. For accommodation information or if you
need special accommodations to complete the application process, please
contact the Department of Human Resource Management at (801) 538-3025 or TTY
(801) 538-3696.
APPLICATIONS MAY BE FILED ONLINE AT:
https://statejobs.utah.gov
2120 State Office Building
Salt Lake City, UT 84114
801-538-3025
[log in to unmask]
Position #15314
EXECUTIVE SECRETARY, STATE RECORDS COMMITTEE
RL
Executive Secretary, State Records Committee Supplemental Questionnaire
* 1. As part of this application process, you must upload your resume into
your application profile. Your answers to the questions on this application
must be supported by your resume or work history. "See resume" or "see
previous response" is not an acceptable response to any question. Failure to
follow these terms may result in disqualification from further consideration
for this position.
Checkbox I acknowledge I have read the above statement.
* 2. How many years of experience do you have providing administrative
support in an office environment?
Checkbox No experience
Checkbox Less than 1 year
Checkbox 1 - 2 years
Checkbox 2 - 3 years
Checkbox 3 - 4 years
Checkbox 4 - 5 years
Checkbox More than 5 years
* 3. Which of the following tasks were involved in your administrative
support duties? Mark all that apply.
Checkbox Scheduling meetings involving multiple people's schedules
Checkbox Taking meeting minutes
Checkbox Drafting professional letters and correspondence
Checkbox Managing emails, phone calls, and walk-in visits
Checkbox Receiving and sorting mail
Checkbox None of the above
* 4. At which employer, during which dates, did you gain your
administrative support experience?
* 5. How many years of experience do you have reviewing and evaluating
request details (for example, ensuring submitted applications follow
rules/policies, etc.)?
Checkbox No experience
Checkbox Less than 1 year
Checkbox 1 - 2 years
Checkbox 2 - 3 years
Checkbox 3 - 4 years
Checkbox 4 - 5 years
Checkbox More than 5 years
* 6. Please DESCRIBE your experience reviewing and evaluating request
details. Include the name of the employer and dates employed.
* 7. Which of these best describes your knowledge and experience with the
Government Records Access and Management Act (GRAMA)?
Checkbox I have very limited knowledge and experience and would need
training and support to be effective.
Checkbox I have some knowledge and experience and would be effective with
limited training and support.
Checkbox I have extensive knowledge and experience and would bring immediate
value to the position.
Checkbox None of the above.
* 8. At which employer or place of education, during which dates, did you
gain your knowledge and experience with GRAMA?
* 9. Please indicate how you heard about this specific job posting.
Checkbox State Jobs
Checkbox An External Job Posting Site (Indeed, LinkedIn, etc.)
Checkbox Social Media (Facebook, Twitter, etc.)
Checkbox Advertisement (Newspaper, Internet, Radio, etc.)
Checkbox Professional Network
Checkbox University Network (Career Center)
Checkbox Referred by a Friend or Colleague
Checkbox Contacted by a Recruiter
Checkbox Career Fair
Checkbox Internal communication from a State Agency that employs me - State
employees only
Checkbox Other
* Required Question
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
