Paul, see the attached PDF file "Naming Conventions for Electronic Files
and Folders (2007 05 08) - York University (UK).pdf", which may be of
help.
Fred
===================================================================
Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax: 212.788.8614
www.nyc.gov/records
31 Chambers Street
New York, NY 10007
USA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Paul Bergeron
Sent: Tuesday, October 13, 2009 14:05
To: [log in to unmask]
Subject: [RM] electronic file naming conventions?
Our city's division directors are interested in establishing a
standardized file-naming convention for electronic files (Word, pdf,
Excel, jpg, etc.) We have no EDMS yet, though we are moving in that
direction.
Short-term, the divisions will be creating public folders for use on the
citywide intranet and moving shared documents (e.g., travel forms,
personnel policies, time off request forms, ordinances, resolutions,
financial reporting forms, etc., etc.) from division-specific public
folders onto the intranet.
Not surprisingly, no two divisions have the same file-naming
conventions. Some have none at all. And some that do may feel that
"their way is the best way." Therefore, before we begin populating the
intranet folders, we need to establish a citywide standard for naming
electronic files.
I know that there are a number of publications available on "do's and
don'ts." However, I am wondering if there is a municipality or county
out there that has already gone through this process and has an actual,
user (employee) - friendly model in place for its various departments.
I am not specifically interested in a generic, guidance manual. I'm
looking for "here's what we have done" with, maybe, some comments on how
the implementation of those file-naming conventions worked out.
Any assist would be appreciated. Thank you.
Paul R. Bergeron, CA, CMC
City Clerk
229 Main Street
Nashua, NH 03060
603-589-3004
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