Re:" the distinction is still quite vaid in general too. Managing
paper records is different than managing their electronic brethren."
This is still very true. For example, one of the major challenges of all new
ERM Programs is that there is still a big disconnect between policies,
procedures, and retention schedules for p-Recs and e-Recs. Despite the fact
that email as a medium of communication has generally (not completely)
replaced paper "correspondence", the retention schedule may say there is a 3
year retention for correspondence, while IT's procedures implement a 90 day
to one year retention for the emails that replaced it - despite the content
being very similar. And if you "file" paper correspondence the procedure and
workflow are typically manual and filing cabinet/box based, whereas, the
e-mails are captured in Outlook.pst, exchange servers, or maybe a
ZLTechnologies Archive. The overall policy might be similar, but the
procedures, workflow, and retention repositories are vastly different. The
metadata captured will also probably be different.
Last year I did a presentation at ARMA on the integration of software
systems to track both paper and electronic, and some software can do that,
but with widely differing capabilities for each media type. p-Recs and
e-Recs may be siblings but are never identical twins.
John
****************************
John Phillips
Information Technology Decisions
www.infotechdecisions.com
865-966-9413
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Julie J. Colgan
Sent: Wednesday, May 19, 2010 2:38 PM
To: [log in to unmask]
Subject: Re: "Electronic" Records Management
Hey Bryant! We missed you at MER - maybe next year?
Anyway, the reason for it being included in this instance is because
the conference is specifically focused on the management of electronic
records. Paper is out of scope (mostly).
IMO, the distinction is still quite vaid in general too. Managing
paper records is different than managing their electronic brethren.
Retention schedules are media neutral, but that doesn't mean media can
be ignored. Each have traits and characteristics that need to be
dealt with. PLUS, paper is still alive and well, so we can't simply
just ignore it (which I'm not saying you were implying).
Now, if you want to pose that same question with regard to
Discovery ... I'm right there with you!
Julie
[log in to unmask]
Sent from my iPhone
On May 19, 2010, at 1:12 PM, Bryant Duhon <[log in to unmask]> wrote:
> As I was noticing the occasional tweets from the MER conference, I
> started
> wondering -- why is the "electronic" needed in between "managing" and
> "records"? (This isn't a crack at Bob Cohasset or the conference
> itself,
> which I've always wanted to attend.)
>
> We're a good 15 years into the realization that electronic documents,
> emails, blogs, maybe even Tweets are all records. As I've learned
> over the
> years (from many of you in fact), the content makes the record a
> record. The
> container is (somewhat) irrelevant.
>
> And, yeah, we're guilty of it too. AIIM has both the "Electronic" RM
> programs and the Electronic Records Management community as well
> (www.ermcommunity.org).
>
> So why is that "Electronic" still needed?
>
> Is it just a habit now or is there still a mindset that the only real
> records are ones you can put your hands on, not bits and bytes
> accessible by
> fingers on a keyboard?
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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