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Subject:
Re: "Electronic" Records Management
From:
TK Train <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Sun, 23 May 2010 19:00:48 -0600
Content-Type:
text/plain
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Hi Bryant,
I think there is still a mindset out there that electronic records are IT's domain - they are the ones who determine how long to keep the records.  I had a recent chat with our IT Compliance Officer who totally agrees that the retention schedule is the retention schedule - content and the laws tell us how long to keep the record, regardless of the vehicle in which it is served up!

Regards,
TK

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Bryant Duhon
Sent: Wednesday, May 19, 2010 12:13 PM
To: [log in to unmask]
Subject: [RM] "Electronic" Records Management

As I was noticing the occasional tweets from the MER conference, I started
wondering -- why is the "electronic" needed in between "managing" and
"records"? (This isn't a crack at Bob Cohasset or the conference itself,
which I've always wanted to attend.)  

We're a good 15 years into the realization that electronic documents,
emails, blogs, maybe even Tweets are all records. As I've learned over the
years (from many of you in fact), the content makes the record a record. The
container is (somewhat) irrelevant. 

And, yeah, we're guilty of it too. AIIM has both the "Electronic" RM
programs and the Electronic Records Management community as well
(www.ermcommunity.org). 

So why is that "Electronic" still needed? 

Is it just a habit now or is there still a mindset that the only real
records are ones you can put your hands on, not bits and bytes accessible by
fingers on a keyboard?

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