Other considerations are the nature and retention of the records you need to
store.

You might be justified in separating the storage of "vital records" and/or
"long-term records" (you define "long-term") from the storage of "ordinary
business records" (you define those), on the basis that the two categories
have differing value and, therefore, differing storage requirements.

Records having special access restrictions (for reasons of privacy and/or
security) might have additional storage requirements.

My agency has chosen to store vital, long-term records in-house, accepting
the costs of building and staffing a specialised facility (we're in the
design stage now) because of their value and retention requirements. The
agency's "ordinary business records" will be stored in a good commercial
records center with lots of room for expansion, staffing, etc., all the
advantages Glenn pointed out.

Best regards,

Fred.
===============================
Frederic J. Grevin
Director, Records and Archives Management
The City of New York
Department of Environmental Protection (DEP)
59-17 Junction Blvd., 11th floor
Flushing, NY 11373-5108
E-mail: [log in to unmask]
Phone: (718) 595-4372
Fax:  (718) 595-4387



-----Original Message-----
From: Toby Allen [mailto:[log in to unmask]]
Sent: Friday, July 29, 2005 15:21
To: [log in to unmask]
Subject: [RM] Using a vendor for box storage


Hello and happy Friday to all you Records Management Gurus,

I have been a long time lurker on the list and now need to request some
advice...
We are looking to hand our box storage over to a vendor in order to save
some $ and to alleviate the "running out of shelf space" issue.
I need to develop a white paper for this to help us with our decision.
I would love to hear from you on your experience with using a vendor for
long term box storage.
What are the Pros?
What are the Cons?
What are the hidden costs of such a relationship?
What are the gotchas?
Can you point me to any resources on this issue?

Thanks so much for your assistance,
Toby


Toby Allen
Records Management Supervisor
Municipality of Anchorage
[log in to unmask]
907.343.4849

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Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance