Records Services Archivist
Manuscripts and Archives
Yale University Library
Rank: Librarian I or Librarian II

THE UNIVERSITY AND THE LIBRARY
The University Library, which is a highly valued partner in teaching 
and research at the University, has more than 11 million volumes 
housed in the Sterling Memorial Library and 22 school and 
departmental libraries. It employs a dynamic, diverse and innovative 
staff of nearly 600 FTE who have the opportunity to work with the 
highest caliber of faculty and students, participate on committees 
and are involved in other areas of staff development. A full spectrum 
of library resources, from rare books and manuscripts to a rapidly 
expanding network of electronic resources, constitutes one of Yale's 
distinctive strengths. The Library is engaged in numerous digital 
initiatives designed to provide access to a full array of scholarly 
information. For additional information on the Yale University 
Library, please visit the Library's Web site at: http://www.library.yale.edu/.

Responsibilities
Under the supervision of the Head of Records Services, the Records 
Services Archivist is responsible for analyzing information holdings 
of Yale offices, assisting offices with the management of active and 
inactive records, and defining the nature and scope of records to be 
transferred from Yale offices to the University Archives.

Acts as the primary point of contact between the University Archives 
and Yale offices, providing daily in-person, telephone, and written 
consultation with offices regarding records appraisal according to 
retention schedules, destruction methods, organizing paper and 
electronic files, non-permanent records storage options, and the 
preparation of archival materials destined for the University 
Archives. Assists with the intellectual appraisal of records and 
helps determine if they should be accessioned into the University 
Archives. Negotiates submission agreements and determines how records 
will be transferred, facilitating the pre-processing of records by 
offices prior to transfer, and identifying any issues, concerns, or 
special needs associated with the records.

Gathers information about records under consideration, and records' 
context, in order to support appraisal decisions and facilitate the 
actual transfer, processing, preservation, and use of records 
(including collecting information on the administrative history of 
all offices that transfer records to the archives). Provides training 
to University staff regarding all aspects of records management. 
Provides reference service to Yale University offices and the 
research community as needed. Assists with the arrangement and 
description of university records (including the supervision of 
students) as needed. Engages actively and substantively in library, 
national and international professional activities relating to the 
management, selection, care, and use of university records.

Qualifications
Required:
Masters degree in library, archival, information studies, or in a 
related discipline. Appointment at Librarian II level requires a 
minimum of two years professional archival experience and 
demonstrated professional accomplishments. Graduate education or 
professional experience in records management practices and 
techniques (records lifecycle concepts, retention schedules, legal 
and regulatory compliance, disaster recovery, etc.), records 
appraisal, and records description. Demonstrated problem-solving and 
multi-tasking abilities. Demonstrated oral and written communication 
skills. Demonstrated ability to work effectively in a team setting.

Preferred:
Knowledge of database form and report design (Access, MySQL). 
Experience providing service to customers with respect, 
responsiveness, and professionalism. Knowledge of federal regulations 
concerning recordkeeping requirements for university records. 
Experience with electronic recordkeeping systems. Experience 
appraising, describing, and preserving archival materials in a 
variety of formats. Experience in a university archives or university 
records management operation.

SALARY AND BENEFITS
Competitive salary will be based upon the successful candidate's 
qualifications and experience. Full benefits package including 22 
vacation days; 18 holiday, recess and personal days; comprehensive 
health care; TIAA/CREF or Yale retirement plan; and relocation 
assistance. Applications will be accepted until the position is 
filled. Applications consisting of a cover letter, resume, and the 
names of three references should be mailed to: Diane Turner, 
Associate University Librarian for Human Resources, Staff Training & 
Security; Yale University Library; P.O. Box 208240, New Haven, CT 
06520; fax: (203) 432-1806. Submissions via email are also welcomed 
and can be sent as a Word attachment to [log in to unmask] Please be 
sure to include Source Code EAYU14900.

Yale University is an Affirmative Action/Equal Opportunity Employer


Kevin L. Glick
Yale University
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