Linda:

My feeling is that a mailroom date stamp would likely create confusion as to
whether the calculations had been approved or not, and considering that they
are engineering calculations, it's not likely something you'd want to take a
chance on.

My suggestions: If there's no value added by having the mail room date stamp
the documents, I'd eliminate that procedure altogether.  On the other hand, if
it is necessary to capture the date received, make sure that the stamp clearly
states that the date is a received date only, so there is no chance of a
misinterpretation.

Dave







Dave Hook, P.Eng, MISt
Manager, Operations Information and Configuration Management
MDA Space Missions
Phn: (905) 790-2800 x4108
Fax: (905) 790-4506
Email: 'david.hook' at 'mdacorporation.com'

>>> Linda Buss 2006-02-06 8:46 AM >>>
Good morning Listservers,

Your collective wisdom has proven to be useful in the past, and once again I
come to the fount of knowledge.

I work for an engineering firm which receives submittals from contracting
design firms that include load rating calculations for bridges. The
engineering manager was concerned when the mailroom stamped incoming
calculation books with the date received stamp.  She stated that by applying
our date stamp to the calculations it implied we accepted the consultant's
calculations as true and accurate.  My thinking is that this merely notes
when we received the submittal and does not imply acceptance of the content
matter.

My question to you is this: is she correct in her assumption, or is she
being overly cautious?  Am I incorrect in my reasoning that this is nothing
more than a chain of custody procedure?

Thanks in advance.

Linda Buss, MA
EDMS Manager
OBDP

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