Subject: | |
From: | |
Reply To: | |
Date: | Fri, 21 Apr 2006 10:27:54 -0700 |
Content-Type: | text/plain |
Parts/Attachments: |
|
|
Hi Virginia: I see you have your own codes. :^)
(Code of Virginia, §56-265.19 et seq.)
Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone: (323)264-5200 Extension 4560
Cell: (323)243-1865
email: [log in to unmask]
> -----Original Message-----
> From: Records Management Program
> [mailto:[log in to unmask]] On Behalf Of Jones, Virginia
> Sent: Friday, April 21, 2006 10:11 AM
> To: [log in to unmask]
> Subject: Re: How to present information to Legal for approval
> of retention periods.
>
> Karyn:
> We list the citation for each records series in our retention
> schedule. An entry would look like this (only lined up in columns):
>
> WW1135 UTILITY LOCATOR TRAINING RECORDS: Records
> documenting training of utility locators in accordance with
> the requirements of Code of Virginia §56-265.19 (E). Retain
> 5 years after locator transfers or terminates from locator
> position, then destroy by shredding. GS7-005534 (Code of
> Virginia, §56-265.19 et seq.)
>
> Our legal counsel can look up the citations in the
> appropriate code or regulation or general schedule where they
> see the need. If requested by the City Attorney, I will
> provide a link to or a copy of a resource. Listing the
> citation also helps in the future when reviewing the schedule
> for updating.
>
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
>
> -----Original Message-----
> From: Records Management Program
> [mailto:[log in to unmask]] On Behalf Of Karyn Palanzo
> Sent: Friday, April 21, 2006 12:25 PM
> To: [log in to unmask]
> Subject: [RM] How to present information to Legal for
> approval of retention periods.
>
> I searched the listserv and saw nothing on this topic which
> suprised me
> since this process needs to be completed for any new program.
>
> I am nearing completion with the process of documenting
> regulations/statutes/laws etc. that govern our records concerning
> retention periods. I have copies of all the laws, citations,
> etc in an
> access database. I have matched all the research to our
> record series and
> generated a report which is over 500 pages. I know that the
> approvers are
> going to need to reference the information I have compiled
> but I think I
> need to present it to them in a different format for review
> and approval.
>
> Does anyone have any ideas on how I should proceed and if you
> have any
> samples of formats that you could provide that would be great.
>
> Thank-you
> Karyn Palanzo
> [log in to unmask]
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
|
|