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Date: | Thu, 18 May 2006 10:54:05 -0400 |
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Susan...this is a perfect example of what an EDMS can do for you. You can
store multi format (e-mail, pictures, voice mails, spreadsheet, word
processing docs, scanned docs) into it and store it, search it and find
it.
We have a photo library in our EDMS. It has been setup as a separate
volume so if at any time we want to move the photo's to another server
because of file size, it is easily done. The photo's that come into our
EDMS are lower resolution than the 13 mb which the image was shot at. The
problem was trying to come up with a resolution that would provide
sufficient quality to our users and yet not create storage problems
because of large file size.
One of the problems we initially encountered was that each photo that came
in was in a separate folder. We had a bulk load utility made for us which
would allow similar content photo's to be input into one folder. As you
open the folder, you see the thumbnails of all photo's within that folder.
This way you can open the photo, copy and paste it into your Word
document and the original remains for the next user. The bulk load allows
for many photo's to come into our system all at once rather than one at a
time. We also have a watermark which says "Property of TRCA" which can be
left on the photo or removed. The templates attached to the photo's
document the metadata and provide a pointer to the original image should
we need a high res. print.
This works really well for us and solves the previous problem of hunting
through myriads of binders to find the photo which you need. We have
multiple offices and now any office can use our photo library within
seconds, rather than days, as it previously took.
John Annunziello
Manager, Records and Information
Toronto and Region Conservation Authority
"Information is a corporate, strategic asset that needs to be managed"
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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