Dean,

Your observation is right on target.

George D. Darnell, CRM
SAIC


>From: Dean DeBolt <[log in to unmask]>
>Reply-To: Records Management Program <[log in to unmask]>
>To: [log in to unmask]
>Subject: 100 Year Survey
>Date: Mon, 2 Oct 2006 11:35:34 -0500
>
>
>
>Dear Michael:
>
>
>
>At the suggestion of a colleague, I wanted to mention that I had a great 
>deal of
>
>difficulty completing the 100 Year Survey, indeed I don't believe that I 
>completed it.
>
>As an archivist, I oversee a collection that we've maintained for 40 years 
>which includes
>
>published materials from as early as 1460 and manuscript materials from as 
>early as
>
>1390s.    In terms of data and automation system, the collections include 
>Hollerith cards,
>
>Dictaphone tapes, 5 ¼ disks, 3.5 disks, CDs, DVDs, etc.   We also maintain 
>a small collection
>
>of 386 and 486 machines, drives, as well as various software packages 
>(Windows 3, Wordperfect
>
>4.2, 5.0, 5.1, 6, etc. in order to read and migrate and convert.
>
>
>
>Your survey implied that records managers would be challenged to maintain 
>such data and
>
>records, but my own experiences in Florida and Illinois tell me something 
>quite different.
>
>Records managers have typically not been the end storehouse for permanent 
>records, rather
>
>archives have been.    Typically records managers have not had the 
>responsibility to insure
>
>that the information is usable, just that it is accessible.    If the 
>department sends a carton of
>
>audiocassettes to RM for storage in accordance with retention guidelines, 
>RM traditionally
>
>has not had the responsibility to also demand equipment to play these, or 
>equipment to migrate
>
>to say digital CD, etc.    If the department submitted its Spanish 
>affiliate records, it has not been
>
>the duty of records management to translate these.
>
>
>
>In any case, I was perplexed by the survey.   It seemed to be geared that 
>only three agencies
>
>dealt with very long-term data storage:  IT, RIM, and legal areas.   My 
>experience has been that
>
>this is not the case.   Have you considered re-tooling the survey to 
>include archivists?
>
>
>
>Dean DeBolt
>
>
>
>
>
>Dean DeBolt
>
>University Librarian, Special Collections
>
>John C. Pace Library, University of West Florida
>
>11000 University Parkway
>
>Pensacola, FL  32514-5750
>
>850-474-2213
>
>[log in to unmask]
>
>
>
>
>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
>Contact [log in to unmask] for assistance

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