I remember reading a story a few years back that a company banned
internal email on Fridays.  Their reasoning was, I believe, more to put
human interaction back into the mix (read: team building), not as much
to effect email stores.  However, I'm sure it did have an impact.  A
large majority of the email I send and receive are internal messages
which a phone call or personal visit could resolve just the same.

Enforcement would be pretty easy (I would imagine - but then again I'm
not an IT person) by monitoring the messages going thru the server to
identify how many messages had the corporate domain and how many were
outside domains.  Any "perpetrators" who sent internal email on a Friday
would easily be identified.

I can't recall who it was that did this and haven't read anything about
the success/failure of the initiative, but have always liked the idea. 

Good luck and let us know if you're able to work something out!

Julie

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Singley, David
Sent: Thursday, March 15, 2007 11:17 AM
To: [log in to unmask]
Subject: Email Reduction

All -

 

I have been asked to research ways to reduce the volume of emails our
employees send/receive in the course of business.  I have found examples
of companies that have issued writing guidelines (be concise, don't copy
everyone, etc.) but am wondering if there is more that a company can do
to enforce appropriate email usage.  Perhaps an application of some
sort.  If any of you have been involved in implementing something
similar, or if your company has something in place, I would appreciate
your guidance.

 

David Singley
__________________________________________________
NNA Records Management Administrator
Corporate Policies and Records Management Nissan North America, Inc. 
*: 615-725-3147; Fax 615-725-9515
*: [log in to unmask] <mailto:[log in to unmask]> 

 

 

 


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