Toby
Why limit yourself to optical media? The average CD will hold 800MB of
information, the average DVD, 4.7GB. Not sure what this equals in terms
of the average number if scanned images. For a suitably large number of
images, you will need a suitably large number of CDs or DVDs.
Disk based storage is virtually unlimited. You can put mechanisms in
place to show that the digital file has not been altered, so they can
have the same 'recordness' as stuff held on optical media.
Of course, this would be dependant on the absence of archaic laws which
state that stuff must be kept on a particular media format - you would
know more about the applicable local laws than I.
We are spoiled because our laws of Evidence state that something that
claims to be a copy is just as admissible as the original, even if the
original ceases to exist (unless evidence to the contrary exists).
John Lovejoy
My views, no one elses
-----Original Message-----
From: Allen, Toby [mailto:[log in to unmask]]
Sent: Thursday, March 29, 2007 1:22 PM
To: [log in to unmask]
Subject: [RM] Digital records
Hello Records Gurus!
As a longtime lurker, I have posted only occasionally. Now the need
arises again and I am looking for some consideration of an issue all of
us are dealing with. Scanning, and the law. We are considering a change
to our municipal code which will allow for the storage of scanned copies
of original paper.
Our current code reads,
" records that are worn or damaged, may be copied by photostatic,
photographic, microphotographic, microfilm or other mechanical process
which produces a clear, accurate and permanent copy."
We are thinking of adding "or optical disk imaging system process" in
order to capture documents scanned into electronic records. Is it too
narrow a descriptor?
Any suggestions on simple, elegant wording for this?
Carpe Records from sunny Alaska,
Toby
Toby Allen
Records Management Supervisor
Municipality of Anchorage
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