Good afternoon,

 

This is a question that most of you may face, and that is what to do
with records (hardcopy, electronic, etc.) left behind by an employee who
has left the company.  In theory it would be great if the departing
employee sits down with their manager and goes over and dispositions
their records before he/she leaves, but the reality is that everyone is
usually too busy for that to happen.  The real world situation I've seen
in my experience is usually after the employee leaves the company,
his/her stuff gets packed up into boxes which will then sit (or moved)
around, or worse, gets transferred to offsite storage labeled as "John's
stuff!"  Some companies may include as part of their exit process, a
question about outstanding records but that rarely reflects the kinds of
things that would be packed into boxes or files left on a computer.

 

Does anyone have any real world, workable ideas or solutions to
something like this?  Something that works for both hardcopy records
left in a former employee's office or cubicle, and/or electronic records
left on their desktop or laptop computer?

 

Regards,

 

Earl Johnson, Jr.

Corporate Records Manager

Colonial Pipeline Company

Alpharetta, GA

Web:    www.colpipe.com

E-mail: [log in to unmask]

Office: 678-762-2586

Fax:     678-762-2315

Cell:     404-402-4420

 


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