A big problem with using binders for day-to-day filing is the space
requirement.  If you are using 3" binders, that binder takes up three inches
whether empty or full.  A file folder is initially thin but can expand up to
its maximum expansion size.

Also, File folders fit better in a standard file box to be stored in
inactive storage.

Just a thought.

On 10/16/07, Lijuan Yu <[log in to unmask]> wrote:
>
> Jim,
>
> I am right now thinking about whether file foders or arch binders are
> better. The concern I have about the binders is that it's more expensive,
> and the majority of records will be destroied anyway, so do we need to put
> so much money into "kind of" one-time used equipments; however the problem
> of the folders is that it can not be as efficient as the binders in daily
> work when people need to put in or take out the papers frequently.
>
> So far, we are using binders for daily work and the binders will be
> destroied together with the paper records once they fulfill the rention
> periods.
>
> Actually there are three options:
> 1. continue using the binders.
> 2. recommend employs to remove the binder when doing archiving and reuse
> the binders. - not feasible - too much manual work required
> 3. change to file folders.
>
> Whatever, we need to look into it and decide.
> Regards
> Lijuan Yu
>
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