The New York City Department of Records is seeking a Director of Operations. The position responsibilities, qualifications, Civil Service Title, and salary structure are copied below.

Thank you, and

Best regards.

Fred

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Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax:  212.788.8614
31 Chambers Street
New York, NY 10007
USA
 
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CIVIL SERVICE TITLE: Associate Public Records Officer, Level I
TITLE CODE NO. 60217
 
OFFICE TITLE: Director Of Operations
SALARY: 
$42,498 hiring rate
$48,873 - $64,817 incumbent rate (after 2 years of continuous city service)
 
BUREAU/DIVISION/UNIT
Records Management
WORK LOCATION / SHIFT 
31 Chambers Street, NY, NY 10007 / Full - time (35 hours)
 
The Department of Records and Information Services is responsible, City-wide, for the organization and retrieval of business and archival records produced by past and present City governments (Chapter 72 of the NYC Charter). The Department of Records is comprised of the Municipal Archives, the Municipal Records Management Division, and the City Hall Library.

JOB DESCRIPTION:
The Director of Operations will work closely with the Deputy Commissioner/Chief Information Officer and other staff of the Department of Records to implement a City-wide improvement and modernization project related to records and archives management. The project includes multiple initiatives: developing a roadmap for the City-wide management of electronic records, redesigning retention schedules, carrying out a records and archives management policy and procedures review, evaluating offsite storage options, and implementing a new records management system. The Director of Operations will be responsible for planning and executing detailed work plans for key initiatives, identifying and resolving issues that impede the progress of key initiatives, tracking and reporting status of key initiatives, managing inter-agency advisory committees, and leading the development of various reports, manuals, and presentations as needed.

KEY RESPONSIBILITIES
∙ Collaborate in the development and implementation of immediate and long-term business operating strategies and plans.

· Effectively communicate and manage project expectations to project managers, owners, sponsors, team members, and other stakeholders in a clear and concise fashion.

· Coach, mentor, motivate, and supervise new project team leads, team members, and contractors, and influence them to take positive action and accountability for their assigned work.

· Establish project timelines, milestones, and deliverables.

· Identify and manage project dependencies and critical path.

· Effectively manage project teams' time and allocate resources to ensure deliverables are completed.

· Identify and resolve issues that impede project progress.

· Track and monitor all project milestones and deliverables.

· Conduct project post-mortems and create a recommendations report in order to identify successful and unsuccessful project elements.

· Effectively and knowledgeably represent the agency in all meetings and presentations as required.

· Perform all other duties as assigned.
 

PREFERRED SKILLS:

· Proven ability and experience in creating and deploying strategic and tactical plans; ability to translate organizational strategy into functional imperatives.

· Self-starter who is able to work in a fast-paced, multi-agency environment, effectively managing multiple activities and meeting deadlines

· Five years' experience in project management and inter-agency initiatives

· Prefer experience in archiving, records management, and computer technology

· Strong communication and customer service skills

· Ability to plan, organize, and manage projects and project staff

· Ability to train other staff members

· Proficient with Microsoft Office suite, including PowerPoint

 
QUALIFICATIONS /REQUIREMENTS:
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or 

2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

3. Prefer Certified Archivist (CA) and/or Certified Records Manager (CRM) certification


APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL NEW YORK CITY RESIDENCY REQUIRED WITHIN 90 DAYS OF APPOINTMENT.    
 
FOR CONSIDERATION,  MAIL A RESUME WITH SALARY HISTORY  AND A COVER LETTER TO:      
	NYC Department of Records and Information Services
	Administration Office - Recruitment
	31 Chambers Street, Room 304
	New York, N.Y. 10007

Visit our website to find out more about us:  www.nyc.gov/records
 
THE NEW YORK CITY DEPARTMENT OF RECORDS IS AN EQUAL OPPORTUNITY EMPLOYER 

POST FROM: October 23, 2007 to November 5, 2007

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