Ben:
Our retention for the master copy of all policies is Permanent.  Pretty
much for the reasons already given.  We have had to go back to old
policies to respond to employee grievances, records retention issues,
Workman's Comp cases that have dragged on a bit, safety issues, etc.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Greene, Ben
Sent: Thursday, January 03, 2008 4:47 PM
To: [log in to unmask]
Subject: [RM] Retention for Policies

Although I do not believe there are any regulations or legal retention
requirements, does anyone have any thoughts on the retention period for
past/superseded policies?  I am struggling with two ideas....one where
you
keep versions of old policies indefinitely (in case of litigation where
counsel wants to see policy at the time in question); and finally the
idea of
keeping only the current version of the policy.  Any thoughts are
welcome.
Thank you.

 

Ben Greene

Minneapolis, MN


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