Susan,
There are a few options that I am aware of:
1 - Use the 'Remove Hidden Data' tool manually prior to publishing a document as a record
2 - Use a server side plug such as 'workshare' to remove tracked changes (http://www.workshare.com/products/wsprofessional/)
3 - Convert to PDF (with the relevant configuration options removing hidden data activated).
PS - I am not a vendor of workshare :-D
Hope this helps.
Regards,
Clifford Campbell
Information Analyst
Information, Communications & Technology Team
DDI +44 (0) 131 200 7530
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Switchboard +44 (0) 131 228 8000
www.dundas-wilson.com
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Taina Makinen
Sent: 10 January 2008 14:44
To: [log in to unmask]
Subject: Re: Track Changes Questions
Susan Brown wrote:
>Is there a way to finalize the document (for the record) and remove all history of the changes?
I did some searching and couldn't find any reference to tracked changes that would persist after all of the changes had been accepted. However, I did come across an article containing several suggestions for managing changes in Word, one of which is a free tool from Microsoft called "Remove Hidden Data". http://www.usatoday.com/tech/columnist/kimkomando/2006-01-19-hidden-msword-data_x.htm
Regards,
Taina Makinen
Vital Records Specialist
Canadian Tire Corporation
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