Please excuse cross-posting.
The Illinois Secretary of State's Office, State Archives, is seeking applicants for an Electronic Records Archivist:
Position Title: Archival Program Supervisor
Location: Norton Building, Springfield, IL
Work County: Sangamon
Salary Range: $51,660 - $75,048
Work Schedule: 7.5 hrs./day, Mon-Fri, 8am-4:30pm, 60 min. lunch
To Apply: Call 217-524-7086 to obtain an Application for Employment
DESCRIPTION OF DUTIES:
Plans, directs, organizes, supervises and evaluates professional archival work centered on the creation, description, preservation and access of electronic records in state and local government agencies. Reviews and evaluates current state laws and administrative rules concerning electronic recordkeeping and develops revisions, goals, policies, rules and guidelines for the management of electronic, digital and electronic micro-imaging record systems. Reviews current state and local government agency record retention schedules that list electronic records; identifies records created and/or maintained in electronic form by governmental agencies and assists in preparing record retention schedules. Reviews options and makes recommendations for accessioning, data conversion, storage, preservation, and access for electronic records appraised as archival. Researches and recommends what would be necessary for the Illinois State Archives to coordinate electronic records data conversion and/or other tasks and procedures necessary to ensure preservation and access to electronic records accessioned into the Illinois State Archives. Develops programs or methods to inform state and local agencies of their obligation to maintain electronic records. Identifies what technical assistance would be necessary for the Archives to provide agencies regarding electronic records. Assists in the creation and maintenance of electronic databases for the Illinois State Archives. Assists IT staff in assessing the possibility of a document management program for the Illinois State Archives' Records Management Section.
REQUIREMENTS:
Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with coursework in public administration, history, business administration, political science, library science, archival management or records management, and four years of professional experience in archival, records management, or closely related experience. Possession of credentials as a certified archivist or records manager will be credited as one year of professional experience.
Requires thorough knowledge of electronic archival and records management principles and practices.
Requires extensive knowledge of electronic archival systems and automation techniques.
Requires extensive knowledge of electronic records management techniques, applications, and developmental theory.
Requires extensive knowledge of the principles and methods of classifying, arranging, describing, cross-referencing and researching documents.
Requires ability to supervise and direct professional and support staff.
Requires ability to maintain good working relations with government officials, the general public, and members of the archival community.
Requires ability to communicate effectively both orally and in writing.
Requires willingness to travel and possession of a valid driver's license.
Interested applicants must contact the Office of the Secretary of State, Department of Personnel, to obtain an employment application:
Office of the Secretary of State Department of Personnel
196 Howlett Building
Springfield, IL 62756
217/524-7086
Questions regarding description specifics may be directed to:
David A. Joens, Director
Illinois State Archives
217/782-3492 or [log in to unmask]
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