Now reading what Jim wrote, I would concur. In government agencies where I
have done work, these materials would be defined and scheduled as non
records - in other words when you don't need it anymore get rid of it
immediately. And since there is no accountability issue there is no need
for documentation.
Tod Chernikoff, CRM
----- Original Message -----
From: "Mullen, James L (SN)" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Friday, January 18, 2008 09:19
Subject: Re: [RM] Certificate of Destruction of Transitory Records
On Thu, 17 Jan 2008 Lijuan_Yu <mailto:[log in to unmask]> Re:
Certificate of Destruction of Transitory Records wrote
<<<In my company, transitory records are defined as "Documents have no
continuing value to the organization and, generally, are only needed for
a few hours or a few says.". Such as: External publications, Blank
template or forms, Duplicates/extra copies, Working Materials and Drafts
etc. We don't archive these transitory records, while we provide
confidential shredding bins to the employees tp collect the
to-be-destroyed "records"/papers. My question is if I need to keep the
destruction certificates for these destructions? The answer will be
"No", right?>>>
I guess I shoulda read the whole day's digest prior to replying to
Lijuan - whoops, I need more coffee!
From this description, these are the same thing we would have considered
"non-records" with no accountability required for disposition. Same
holds true in my current company.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Jim Mullen, Company Records Specialist
Spirit Aerosystems Inc.
Tech. Services & Process Config., Data & Records
P.O. Box 780008, M/C K32-02
Wichita, KS 67278
(316) 526-0069
mailto:[log in to unmask]
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