Irene:

Is there any guidance in your existing retention schedule, such as for other 
types of live (in person) meetings that are recorded?  When I was a 
municipal records manager, I believe recordings of city council meetings 
and/or other board and commission meetings were destroyed/erased after 
confirmation that the meeting minutes were approved.

Tod Chernikoff, CRM

--------------------------------------------------
From: "Irene Gelyk" <[log in to unmask]>
Sent: Wednesday, January 23, 2008 14:27
To: <[log in to unmask]>
Subject: [RM] Retention of conference call voice recordings

> Greetings:
>
> I've just been asked by our IT and Corporate Information Security
> departments to find out what folks are doing with recordings of conference
> call meetings.  So far, in our organization, these recordings are used by
> the meeting chair (owner), secretary or scribe after the meeting to ensure
> they have captured everything in their meeting minutes, action items, etc.
> The meeting minutes document is considered the official record.
>
> There are two approaches being considered 1) keep them indefinitely (not 
> my
> first choice), or 2) set an arbitrary deadline of lets say 60 days and 
> then
> destroy with confirmation from the "owner".
>
> I've read through a number of RECMGMT listserv threads and ARMA 
> publications
> but their focus seems to be "Voice mail".
>
> Thanks,
> Irene Gelyk
> Information Security Specialist, Records Management
> Research in Motion Limited
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already 
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the 
> message.
> mailto:[log in to unmask]
> 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]