In Texas, we are not allowed to charge the public for records that
involve them. We are also obligated to share information with other
governmental agencies (local, state and federal) without charge. The
guidelines that have been set by the Attorney General is if there are
more than 50 pages of copies, we charge. If it will take more than 8
hours to compile the records and the copies exceed 50 pages, we are
allowed to charge for copies as well as time it took our staff to
compile the request. However, it is up to each state agency to determine
if they will respond to inmates. It has been decided at the agency I
work at that we do not respond to inmate requests.
Stephanie Jones
Coordinator for Records Management
Support Services Department
Administrative Services Division
Texas Department of Agriculture
512-305-9193 Voice
800-509-1201 Fax
[log in to unmask]
"The Records Management Section assists and guides TDA staff to ensure
preservation of Texas agriculture historical records and to maintain
compliance with records management laws by implementing a cost effective
records management program."
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Steve Morgan
Sent: Friday, February 01, 2008 2:46 PM
To: [log in to unmask]
Subject: Re: RAINDrop - Inmate Requests Test Public Records Law
I've worked for a few municipalities & we were never able to charge for
compiling the requested information. We were allowed to charge only for
the copies. If it were electronic media, whether it be disk, video or
audio tape, we were to charge only for the cost of the media or ask for
a blank in return.
Steve Morgan
C.J. Segerstrom & Sons, Records Manager [log in to unmask]
714.438.3228 Phone
714.546.9835 Fax
Information which is not communicated is valueless Information which
cannot be found is worthless
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of WALLIS Dwight D
Sent: Friday, February 01, 2008 12:42 PM
To: [log in to unmask]
Subject: Re: RAINDrop - Inmate Requests Test Public Records Law
Its an odd article, Bruce, in that it seems to state that an agency can
only charge when the request is seen as "burdensome". In my experience,
most public records laws allow agencies to recover costs related to
compiling and copying responses to all public records requests. I would
hate to have a system where public servants have to decide which ones
are "burdensome" before charging, and I don't think that's what
Washington state requires.
Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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