The other difficult issue with structured records is that those systems are constantly changing. That makes it difficult to capture anything as a record before it irrevocably changes to something else. I'm always pulling my hair out on these types of applications, so I would love to hear insight as well.
Thank you,
Deanna L. Brouillette, CRM
Records Manager
Chesapeake Energy Corporation
Phone: (405) 767-4747
Email: [log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Vednere, Ganesh
Sent: Monday, March 31, 2008 4:37 PM
To: [log in to unmask]
Subject: What constitutes a record in structured systems
Records typically are classified in structured, unstructured and semi-structured records. Clearly structured records involve data in columns and rows stored on a database.
However what truly constitutes a record in a structured system? Is the record the individual columns/rows in a database table ? What about systems that are feed some other system ? Or what about systems that simply are fed by underlying systems - do all these constitute a record. A record should have context and content but a standalone piece of data sitting in a table has limited context - if so is a piece of data (e.g. customer number) not considered a record
Typically large corporations have hundreds of applications - are all of them considered records?
Are information in datawarehouse considered records? (how we dispose of records in a datawarehouse, especially since data warehouses are usually never purged so how can we apply retention)
Any insight from the group is appreciated
Thanks
Ganesh Vednere
[log in to unmask]
New York
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